Job Description
I. Pre-Construction Stage (Feasibility & Planning)
Feasibility Studies & Initial Cost Advice
Prepare early-stage cost estimates based on conceptual designs or preliminary briefs.
Assess financial viability and identify potential financial risks or opportunities.
Advise on initial budgets and cost limits.
Conduct cost-benefit analyses for various design and material options.
Cost Planning & Budget Development
Develop detailed cost plans including labor, materials, equipment, and other resources.
Refine and update budgets as designs progress.
Conduct value engineering exercises to achieve cost efficiency while maintaining quality.
Risk Assessment & Mitigation
Identify financial, contractual, and logistical risks (e.g. market fluctuations, supply chain issues).
Recommend risk mitigation strategies and develop contingency plans.
Procurement Strategy & Tender Documentation
Advise on appropriate procurement strategies (e.g., traditional, design & build).
Prepare comprehensive tender documents, including Bills of Quantities and schedules of rates.
Ensure clarity of requirements and scope for potential contractors.
II. Tender & Contract Award Stage
Tender Evaluation & Analysis
Receive and analyze contractor bids.
Evaluate tenders for both cost competitiveness and technical compliance.
Normalize and compare tenders to ensure fair and consistent evaluation.
Negotiation & Contract Finalization
Negotiate terms, costs, and schedules with selected contractors and suppliers.
Assist in drafting and reviewing contracts, including scope, deliverables, payment terms, and special conditions.
Ensure alignment with legal and contractual standards.
III. Construction (Post-Contract) Stage
Cost Control & Management
Monitor actual costs versus approved budgets on a real-time basis.
Identify cost overruns and potential savings opportunities.
Provide accurate forecasts of final project costs.
Valuations & Payment Certificates
Assess work progress on-site and issue interim valuations.
Prepare and issue payment certificates to ensure timely and accurate payments.
Prevent overpayments and protect client interests.
Variation Management
Evaluate and process scope changes (variations or change orders).
Negotiate the financial and time impact of variations with contractors.
Maintain accurate documentation and obtain necessary approvals.
Contract Administration
Administer the contract throughout the construction lifecycle.
Provide contractual guidance and assist in dispute resolution.
Ensure compliance with all contractual obligations.
Financial Reporting
Deliver regular cost reports detailing current expenditure, budget status, and financial forecasts.
Offer commercial insights to support project decision-making.
Subcontractor Management (if applicable, contractor-side role)
Oversee and value work done by subcontractors.
Manage subcontractor accounts, variations, and payments.
IV. Post-Construction (Project Close-out) Stage
Final Account Preparation
Prepare and finalize the comprehensive final account including all contract adjustments.
Reconcile original contract values with actual project expenditures.
Claims Resolution
Assist in resolving outstanding contractual claims and disputes.
Financial Review & Reporting
Conduct post-project financial reviews and provide benchmarking insights.
Prepare final financial reports and documentation for project closure.
Lifecycle Costing (if applicable)
Advise on long-term operational and maintenance costs for building assets.