Direct Procurement Specialist
Job Description
Position Overview
The Direct Procurement Specialist/Executive supports the daily operational activities required to secure raw materials and components for production. With 1–3 years of experience, this role focuses on executing purchase orders (POs), tracking material delivery timelines, monitoring inventory levels, and conducting initial supplier data analysis. The goal is to ensure 100% supply continuity for the manufacturing line.
Key Responsibilities
PO Execution & Tracking: Convert purchase requisitions into purchase orders (POs) within the ERP system. Track shipments to ensure on-time delivery.
Expediting & Supply Continuity: Proactively follow up with suppliers regarding delayed shipments or lead-time bottlenecks; escalate critical shortages to senior management.
Data Maintenance: Maintain accurate master data in the ERP system, including current pricing, lead times, safety stock levels, and supplier contact details.
Invoice & Quality Resolution: Coordinate with Accounts Payable to resolve invoice price discrepancies and work with Quality Assurance to handle supplier material returns (RMA process).
Supplier Performance Tracking: Compile monthly supplier scorecard data, tracking KPIs such as On-Time In-Full (OTIF) delivery and defect rates.
Experience: 1–3 years of experience in procurement, supply chain coordination, or inventory management.
Education: Bachelor’s degree in Supply Chain, Business, Engineering, or a related field.
Technical Skills: Hands-on experience with an ERP system (SAP) is highly advantageous.
Competencies: Strong attention to detail, sense of urgency, clear communication, and basic problem-solving skills.
Fluent in written and spoken English and Malay to effectively coordinate with diverse internal departments and local vendors. Proficiency in Mandarin is a plus to manage relationships with regional service providers.