ADMINISTRATION - OFFICE ADMINISTRATOR

Position Profile - Office Administrator ( Shared Services ) Full Time, office-based Calgary.   This position is a multifaceted role responsible for daily office coordination and for providing administrative support to the Human Resources and HRIS teams.     As the first point of contact for employees, visitors, and vendors, the Office Administrator helps create a professional and welcoming office environment while supporting HR corporate operations.   Success in this role requires strong organizational skills, a customer-focused approach, attention to detail, and a solid foundation office administrative processes.   Position Responsibilities   Office Operations   Serve as the main reception contact for visitors, employees, and vendors Manage calls, inquiries, and corporate correspondence Maintain professional, organized reception and common areas Support courier, mail, and office access services Oversee office operations, supplies, and vendors Manage office service contracts (e.g., cleaning, maintenance) Support onboarding logistics, including workspace, badges, and equipment HR & Benefit Admin Support   Provide administrative support to HR/HRIS team members across Corporate functions. Maintain employee records, files, and documentation (electronic and physical) Assist with benefits administration, enrollments/terminations.  Assist in maintaining data within the HRIS system for Benefits   Qualifications & Experience   Diploma or degree in Human Resources, Business Administration, or related field preferred 1-3 years of experience in a administrative or HR support role Experience in reception and office coordination within a corporate environment an asset Exposure to HR systems (e.g., Dayforce or similar HRIS platforms) an asset Intermediate Microsoft Office (Excel, Word, Outlook)   Core Competencies   Strong customer service and people skills Strong discretion and confidentiality Strong organization and multitasking Attention to detail and accuracy Proactive problem-solving approach Ability to work across functions (HR, IT, Facilities)   Other accountabilities   Business Ethics Understands fully Ensign’s ethics policy and its application in all business dealings including contractual agreements and contract negotiations   Business Policies Understands and agrees to follow all of Ensign’s Policy and Directives and procedures as set forth in the Ensign Company Policy and Basic Directives Handbook for Employees   Drug-free workplace Conforms to a drug-free workplace, not be under the influence of mind-altering prescription or non-prescription drugs, including alcohol and other drugs of abuse.   Occupational Health and Safety Understands fully the Ensign Health and Safety policy and self-responsibility for own health and safety at work; Demonstrates responsibility to avoid adversely affecting the health and safety of others through any act or omission Uses the correct protective clothing and equipment as provided by Ensign and guards against misuse or damage to such equipment Reports any hazardous situations arising in the workplace that cannot be self-corrected, or injury incurred during the course of work, no matter how minor   Avoids injury resulting from manual handling tasks, by use of risk assessment, correct mechanical handling equipment and correct manual handling techniques