Job Description
Office Operations & Facilities:
Oversee day-to-day office operations to ensure a professional, efficient, and welcoming work environment
Manage office supplies, inventory, restocking, and vendor ordering
Coordinate facilities, maintenance, cleaning, repairs, and building services
Serve as the main point of contact for building management, vendors, and service providers
Manage visitor registration, security access, badges, and building credentials
Coordinate office moves, workspace setup, seating plans, and workstation changes
Handle setup and teardown for meetings, events, meals, and firm activities
Budgeting & Vendor Management
Track and manage office budgets for supplies, events, and employee activities
Review invoices, monitor expenses, and ensure cost-effective purchasing
Maintain vendor relationships and negotiate services when appropriate
Communication & Coordination
Draft and distribute office-wide communications, announcements, and operational updates
Act as a liaison between leadership, staff, vendors, and external partners
Maintain internal calendars for meetings, events, and office initiatives
Ensure consistency and organization across multi-office or multi-team environments
Event & Culture Support
Plan and execute company events, leadership functions, and employee engagement activities
Coordinate catering, venues, schedules, and logistics
Support office culture initiatives and staff engagement programs
Onboarding & HR-Support Responsibilities
New Hire Onboarding
Coordinate onboarding logistics for new hires across departments and locations
Prepare workspaces, equipment, and supplies prior to start dates
Create and maintain onboarding checklists and welcome materials
Conduct office orientations and walk-throughs for new employees
Serve as the main point of contact for new hires during their first days and weeks
HR & Administrative Support
Partner with HR and leadership to support hiring, onboarding, and employee transitions
Assist with interview scheduling, candidate communication, and hiring logistics
Maintain organized and confidential employee and candidate records
• Support HR processes including reviews, evaluations, disciplinary meetings, and exit interviews
• Liaise with benefits providers, payroll teams, and
Able to work in a fast-paced, high energy and team-oriented environment.
Strong ability to collaborate with peers, accept feedback, and co-own deliverables.
Able to work independently, prioritize assignments, and meet tight deadlines.
Detail-oriented, organized, self-motivated, flexible, and capable of managing multiple projects simultaneously.
Proficiency in Microsoft 365/ MS Office Suite, SharePoint, DocuSign; Paylocity, working knowledge of Yardi is a plus.
Strong written and verbal communication skills.
Demonstrated experience supporting senior leadership and multiple departments simultaneously
Proven ability to manage office operations independently, including vendor coordination, facilities, and internal processes
Experience handling confidential and sensitive information with discretion and professionalism.
Strong background in process improvement, organization, and problem-solving in a fast-paced environment
Bachelor’s degree, preferred. Demonstrated related experience may be substituted for preferred education.
5-8 years of professional experience required
Minimum of two (2) years of relevant experience in customer service/customer facing required.
Experience in commercial real estate, preferred.
Experience supporting or coordinating with HR, IT, and Finance functions
Exposure to onboarding, benefits administration, or compliance support