E-PTW Administrator

Title:

E-PTW Administrator

Position title: E-PTW Administrator

Position status : Local

Direct Position reports to: HSE (ePTW) Lead

Department: HSSE

Rotation pattern: 28/28

About Company

"Belong, Connect, Grow, with KBR!

The KBR team delivers future-forward science, technology and engineering solutions and mission-critical services that help governments and companies around the world accomplish their most important objectives, while also helping achieve their sustainability goals.

KBR Sustainable Technology Solutions provides holistic and value-added solutions across the entire asset life cycle. These include world-class licensed process technologies, differentiated advisory services, deep technical domain expertise, energy transition solutions, high-end design and engineering capabilities, and smart solutions to optimize planned and operating assets."

Job purpose

Electronic PTW (ePTW) Administrator will be responsible for ensuring the smooth implementation of the ePTW system in areas where it has already been rolled out, as well as supporting its rollout in new areas and departments.

The Electronic Permit to Work (ePTW) Administrator is responsible for managing, maintaining, and supporting the electronic Permit to Work system to ensure safe, compliant, and efficient control of work activities. The role includes system administration, user support, permit workflow monitoring, training coordination, reporting, and ensuring consistent adherence to these procedures throughout the organization.

Duties and responsibilities

• Administer and maintain the ePTW system and associated databases.
• Create, modify, deactivate, and manage user accounts, roles, and permissions.
• Configure workflows, templates, and system settings in line with company procedures.
• Monitor system performance and coordinate with IT/software vendors for troubleshooting and upgrades.
• Ensure data integrity, system availability, and backup compliance.
• Supporting E-PTW development and rollout in Majnoon Oilfield and ensuring smooth transition from a paper-based to an electronic PTW system.
• Support permit issuers, receivers, and approvers in the proper use of the ePTW system.
• Monitor live permits and ensure permits are processed according to approved workflows.
• Assist in resolving permit conflicts, workflow issues, and system-related delays.
• Coordinate contingency plans during system outages, including implementation of paper-based permits when required.
• Ensure the ePTW process complies with company HSE standards and regulatory requirements.
• Support implementation of isolation management and simultaneous operations (SIMOPS) controls.
• Maintain records and audit trails for permits, approvals, and system activities.
• Participate in HSE audits, inspections, and incident investigations related to permit control.
• Conduct user training and awareness sessions for employees and contractors.
• Provide coaching and technical support to system users.
• Develop user guides, procedures, and training materials.
• Support competency assessments related to ePTW usage.
• Generate daily, weekly, and monthly permit reports and KPIs.
• Maintain documentation related to system configuration, procedures, and change management.
• Track system issues, corrective actions, and improvement initiatives.
• Prepare management reports regarding permit statistics and system performance
• Identify opportunities to improve the ePTW process and workflow efficiency.

Qualification

• Suitable tertiary qualification, preferably technical.

Experience

• Experience in Permit to Work systems, HSE operations, or industrial site administration.
• Familiarity with electronic Permit to Work software and workflow systems.
• Good understanding of isolation management, risk assessment, and work authorization processes.

Language proficiency, computer and software skills

• English
• Highly skilled in Using Microsoft applications including (Word, Excel, Power Point, Outlook).
• Skill in software and database tools related to E-PTW systems.

Key Competencies

• Ability to work in harsh environment
• Culturally and ethically aware
• Problem solving
• Team coordination
• Communication skills
• Safety leadership
• Communication skills
• Analytical thinking