Job Description
Executive Assistant to the CFO
Location - Glasgow
Work Arrangement – Hybrid
What we do at Weir
We are a global leader in mining technology for a sustainable future. We help our customers extract the resources the world needs more efficiently and more sustainably. Our planet’s future depends on the transition to renewable energy, and that transition can only happen with the metals and minerals our customers deliver. So, we work side by side with mines across the globe to move less rock, use less energy, use water wisely, and create less waste. Together, we drive the shift to smart, efficient, and more sustainable mining.
Make your impact
You’ll play a key role in solving real-world challenges. You’ll apply your skills to deliver results that matter whether that’s through engineering, planning or customer support. You’ll work with purpose, learn every day and help shape a more sustainable future.
What you’ll do
• Executive Support & Prioritisation: Act as a trusted partner and advisor to the CFO, managing a complex global diary aligned to strategic priorities. Anticipate requirements, coordinate briefings, and manage communications to ensure the CFO’s focus remains on high-impact activities. Success means seamless prioritisation and proactive management of executive time.
• Planning, Coordination & Governance: Maintain oversight of CFO engagement with the Board and Committees, ensuring timely delivery of high-quality materials. Coordinate agendas, papers, and presentations while tracking actions and deadlines. Travel may be required occasionally to support global governance activities.
• Stakeholder Management & Communication: Build and maintain trusted relationships with Board members, executives, investors, and external partners. Serve as the primary liaison for the CFO, ensuring professional and responsive communication that aligns Finance and Corporate Functions globally.
• Executive Office Coordination & Initiative Support: Act as the central coordination point for CFO-related activities, aligning calendars and priorities across senior stakeholders. Support delivery of key initiatives and maintain visibility of evolving priorities.
• Travel, Administration & Operations: Manage complex global travel arrangements, including contingency planning. Oversee expenses, purchase orders, and document management in compliance with policy. Provide ad hoc support to the CFO Executive team as needed.
• Continuous Improvement & Productivity: Drive enhancements in Executive Office processes by leveraging digital tools and AI-enabled solutions to improve workflow efficiency and collaboration within the wider EA/PA team.
• Confidentiality & Judgement: Handle highly sensitive financial and strategic information with absolute discretion. Demonstrate professionalism, resilience, and sound judgement in a fast-paced, complex environment.
• Safety First: Demonstrate 100% commitment to our zero harm behaviours in support of our drive towards developing a world-class safety culture.
What you’ll bring
Must-haves:
• Extensive experience supporting C-suite executives, ideally within complex, global, and listed company environments.
• Proven track record supporting Board-level governance and understanding Executive Committee dynamics.
• Exceptional organisational, prioritisation, and stakeholder management skills with a proactive, forward-thinking mindset.
• Advanced proficiency in MS Office and digital collaboration tools; familiarity with AI tools and Concur is desirable.
Nice-to-haves:
• Experience working closely with Finance executives or within financial environments to understand relevant language and priorities.
• Agile, resilient, and polished professional with strong commercial awareness and ability to manage ambiguity.
• Technology-savvy with a mindset geared towards continuous improvement and innovation.
• Experience providing coverage for other Executive Assistants and supporting multiple senior leaders.
Why join Weir?
We live our values we think safety first, do the right thing, respect each other, aim high, and delight our customers. We encourage our people to lead by example and celebrate our successes.
We’re passionate about our purpose to help deliver the natural resources that are essential to create a better future for the world. We do this by combining our deep customer insights, world-class engineering, materials science expertise, and intelligent automation to deliver innovative end-to-end solutions incorporating our signature technologies.
We believe your voice matters and your ideas make a difference. We’re working hard to nurture a diverse culture where our people feel like they belong and can do the best work of their lives. You can help shape our unique culture through our inclusion networks and safety initiatives.
Benefits
• Competitive pay
• Career development and learning support
• Access to global inclusion networks
• Regional and team-specific benefits
• Sharebuilder scheme
• Wellness support for you and your family
• Collaboration with global teams
• Study support