Secretary

Notice of Support Staff Posting

Position:                      Secretary                                                        Posting # 4018

                                    -West Ottawa High School  

Posting Dates:             June 03, 2026 � Until Filled 

Reports To:                 Principal

Beginning:                   August 10, 2026          

Hours:                         7:00 a.m. to 3:30 p.m. 

At West Ottawa High School, the Attendance Secretary plays a vital role in supporting student accountability, safety, communication, and school operations.

Qualifications: 

• Experience and proficiency in the use of Microsoft Office Suite (Word, Excel, Publisher, PowerPoint and Outlook)
• Must be highly organized and have excellent communication and clerical skills
• Experience in providing friendly and accurate verbal and written communication skills
• Bilingual preferred 

Job Responsibilities: 

• monitoring and maintaining accurate attendance records
• managing absences and tardies
• communicating with families
• processing attendance documentation
• supporting truancy interventions
• assisting administrators, counselors, and staff with attendance-related needs
• front office operations: student check-ins/check-outs, emergency accountability procedures, and state compliance reporting
• building positive relationships with students and families through consistent, organized, and empathetic support

Physical Requirements and Working Conditions:

• Reaching: Extending hand(s) and arm(s) in any direction.
• Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles.
• Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling.
• Grasping: Applying pressure to an object with the fingers and palm.
• Talking: Expressing or exchanging ideas by means of the spoken work; those activities where detailed or import spoken instructions must be conveyed to other workers accurately, loudly, or quickly.
• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound.
• Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.
• The worker is subject to environmental conditions.
• The worker should provide consistent and reliable in-person attendance.