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Job Description
Job Description Update:
Position : CB&ER&SM Assistant
Job Duties and Responsibilities
The CB&ER&SM Assistant will support the Compensation & Benefits, Employee Relations, and Site Management (General Affairs) functions by performing a variety of administrative and operational tasks. This position is responsible for assisting with employee lifecycle administration, HR documentation, office management, employee engagement activities, and general administrative support to ensure efficient daily operations.
Key responsibilities
Compensation & Benefits Support
- Support employee attendance, timekeeping, and leave administration.
- Coordinate employee training sessions and maintain training records.
- Maintain timekeeping devices.
- Assist with other CB related activities, including employee communication.
Employee Relations Support
- Support employee communication and engagement initiatives.
- Assist in organizing employee events, meetings, and recognition programs.
- Maintain and organize employee relations documentation and files.
- Support compliance-related administrative activities and record keeping.
Site Management Support
- Coordinate office supplies, equipment, and facility-related requests.
- Support vendor management, administrative purchasing activities, and inventory management.
- Assist with visitor management and office administration.
- Coordinate company events and site activities as required.
- Maintain administrative records and filing systems.
Administrative Support
- Prepare and maintain various reports, spreadsheets, and presentations.
- Support departmental projects and special assignments.
- Perform other administrative and operational duties as assigned.
- Address employee inquires and concern about office general affairs matters.
- Submit payment requests through internal systems and monitor approval progress.
- Track invoice and payment status to ensure timely vendor payments.
- Maintain accurate payment records and supporting documentation.
Qualifications
- Bachelor's degree or equivalent practical experience
- 1+ years of administrative, HR, or office support experience preferred
- Excellent written and verbal communication skills for presenting findings and recommendations
- Solid technical proficiency in MS Excel, PowerPoint, etc.
- Effectively prioritize and execute task in high-pressure environment
- Confident working independently, able to get to grips with new areas of work
- Ability to balance with deadlines- based projects
- Build cross- functional relationships within and outside the organization and collaborate to achieve organizational goals through good communication and informing sharing
- Strong understanding of the need for discretion in handling sensitive information and the judgement to know what can/must be share and with whom, and what should not
- A personal style that enables relationships of confidence and trust to build quickly with most stakeholders
Physical Requirements:
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards.
- Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
- May occasionally left and/or move up to up to 50 pounds.
- Must be able to regularly stand, walk, sit, talk or hear. The employee is occasionally required to reach with hands and arms to include stoop, kneel, bend or crawl.
Physical & Mental Demands:
- Office Environment: Office attire.
- Production Site: Must wear company-provided uniform and PPE including safety shoes, helmet, safety glasses, and portable gas measuring device.
Working Position
- Hourly position
- On-site work at the designated facility
Usual office environment, production, and construction sites - May require occasional support outside regular working hours for company events or employee activities.
Reporting to
- CB&ER&SM Manager