Executive Assistant, Energy, Resources and Infrastructure

About Gilbert + Tobin

Gilbert + Tobin is built on enduring values of excellence, trust, respect, integrity and good corporate citizenship. We are a leading firm with over 500 lawyers, trusted by our clients to navigate today’s increasingly complex world.

We are purpose-built for our clients’ most complex work - across transactions, disputes and regulation. Our partners are leaders in their fields, delivering the highest quality of legal advice and providing an exceptional edge for our clients. They also provide our lawyers the opportunity to work with and learn from them. We are innovators in the use of technology, redefining value and service in the legal industry.

Our open, merit-based culture attracts and inspires the best legal talent. Founded in 1988, G+T’s journey has been one of relentless ambition and rapid progress, achieving extraordinary success in just over three decades.

We remain as determined as ever to be the best it’s possible to be.

About Energy, Resources and Infrastructure

Our Energy, Resources and Infrastructure practice group advises on some of Australia’s most complex energy and infrastructure projects. The team supports major projects across their full lifecycle, bringing together expertise in projects, construction, infrastructure, regulation and operations.

About the role

We are looking for an experienced Executive Assistant to join our Energy, Resources and Infrastructure team. This role supports three Partners including Head of the Group along with their lawyers, and sits within the broader Banking and Projects practice.

This is a key role providing trusted support in an Executive Assistant capacity to Partners. You will be proactive, responsive and confident managing competing priorities, while bringing energy and initiative to a fast-paced environment.

You will work closely with the partners and team to deliver high-quality administrative and organisational support, including supporting broader team and practice coordination activities.

Role overview

Your day-to-day responsibilities include:

• Managing complex diaries and emails
• Coordinating frequent travel, including detailed itineraries, flights and accommodation
• Supporting monthly billing, reporting and accounts management
• Maintaining documents and files across multiple matters
• Liaising with clients and other stakeholders
• Managing e-filing processes
• Supporting team and practice coordination activities
• Providing ad hoc administrative support as required

About you

You are a capable and senior Executive Assistant, ideally with a legal administrative background, who will bring:

• At least five years’ experience as an Executive Assistant or legal secretary
• Experience working in a law firm or legal environment
• Strong organisational skills, including diary management
• Advanced document production and formatting skills
• A high level of attention to detail and reliability
• Strong communication and interpersonal skills
• Confidence using Microsoft Office

What we offer

• A supportive and flexible work environment.
• Top of market remuneration and a range of benefits including 26 weeks paid parental leave, additional annual leave, subsidised café and gym membership, end of trip facilities, exclusive retail discounts, social events and much more, which you can view here: https://www.gtlaw.com.au/careers/benefits
• Beautiful sunlit open-plan offices with panoramic views of the city and easy access to public transport, restaurants, cafes and exercise facilities.

Please submit your interest via our career’s website with a resume.

We are committed to providing and maintaining a diverse and inclusive environment and a culture where everyone feels valued and empowered to contribute.