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Job Description
Job Id:
255
# of Openings:
1
POSITION TITLE: Grants & Contracts Coordinator
REPORTS TO: General Counsel/Chief Compliance
CLASSIFICATION: Non- Exempt
POSITION SUMMARY: The Grants & Contracts Coordinator will assist General Counsel/Chief Compliance Officer by being responsible for managing the day- to day administration of contracts and ensuring the accuracy of contracts. This position has responsibility for demonstrating the core values of CareSTL Health: Customer Service, Community, Commitment, Compassion, and Competence.
ESSENTIAL FUNCTIONS:
The following information is considered the definition of essential functions but does not restrict the tasks that may be assigned. The Grants & Contracts Coordinator may be reassigned duties and responsibilities at any time due to reasonable accommodation or other staffing reasons.Other duties may be assigned.
- (1) Monitor grants & contracts and move forward with close-out, extension or renewal according to what’s best for the company and solve any contract-related problems that may arise with other parties and internally with the company itself.
- (2) Craft, evaluate, review and monitor a wide variety of different contracts covering a range of transactions.
- (3) Mitigates common contract management risks, such as financial, legal, and security risks.
- (4) Communicate and present information to stakeholders about all contract and grant-related matters.
- (5) Creates a database of contract templates, such as non-disclosures, non-competes, release forms, partnership agreements, purchase orders, employment contracts, and independent contractor agreements.
Other duties as assigned.
OTHER DUTIES:
- Maintains confidentiality of all contracts & grants.
- Responds to requests from internal departments and makes sure all grants & contracts are drafted and executed promptly and correctly.
- Develops strong working relationships with colleagues across departments and seniority levels.
- Adheres to all federal, state, and local business laws and regulations and company policies.
- Create and maintain relationships with suppliers and serve as the singular point of contact for matters concerning contracts in accordance with company policies
- Maintain records for correspondence and documentation in relation to established contracts and those in progress.
KEY PERFORMANCE INDICATORS (KPI):
- Ensure ≥ 95% of active grants and contracts remain compliant with internal policies, funder requirements, and regulatory obligations through regular monitoring and reporting.
- Achieve ≥ 90% on-time execution of contract/grant close-outs, renewals, or extensions prior to expiration dates.
- Maintain ≥ 98% accuracy in internal and external grant/contract compliance reports, including financial reconciliations and deliverable tracking.
- Resolve ≥ 90% of contract- or grant-related compliance issues or stakeholder inquiries within 5 business days.
- Maintain 100% of active contracts and grants stored in the centralized database using standardized templates.
JOB REQUIREMENTS AND QUALIFICATIONS:
Education:
- High School Diploma/GED
- Associate degree in business administration, finance, project management or related field preferred
Experience:
- Some related experience in business administration, finance, project management or related field preferred.
Knowledge, Skills and Abilities:
- Good oral and verbal communication skills.
- Knowledgeable of payer and vendor contract management
- Good organizational and self-motivational skills.
- Excellent interpersonal and customer service skill
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Ability to function well in a high-paced and at times stressful environment.
- Proficient with Microsoft Office Suite or related software
Transportation Requirement:
- Must have reliable transportation
Supervisory Responsibility:
- None
Additional Eligibility Qualifications (licenses, programs, certificates, pre-employment check and post and annual screening(s).
- Copy of High School Diploma/GED as applicable
- Copy of Transcript or Diploma, licenses, certificates as applicable
- Current Registration with the Missouri Family Care Safety Registry
- PPD or Chest X-Ray
Training Requirements (licenses, programs, or certificates)
- None
Additional Information:
- Clinic hours are Monday - Friday 8 a.m. to 5 p.m.
- 11 paid holidays per year.
- Full benefits package.
- Public Service Loan Forgiveness.
*We believe that health care is right and not a privilege. At CARESTL HEALTH we are an equal opportunity employer healthcare center. All applicants will be considered for employment without attention to race, color, sex, national origin, religion, veteran, or disability status.*
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