Provides advanced executive administrative support to the Chief Executive Officer (CEO), ensuring the effective management of priorities, communications, and executive office operations. Serves as a key liaison between the CEO and internal and external stakeholders, exercising sound judgment, discretion, and professionalism in handling sensitive matters. Coordinates high-priority initiatives, manages executive workflow to ensure efficiency and timely information exchange, follows up on action items, screens and determines priority matters, proactively handles appropriate matters, and supports the CEO in advancing organizational goals and strategic objectives. Serving as a representative of the CEO, the incumbent must maintain a professional demeanor at all times.

Manages the CEO's calendar, coordinates meetings and events, and ensures alignment of scheduling priorities with organizational objectives.
Prepares agendas, briefing materials, minutes, and related documentation for executive meetings and external engagements, ensuring compliance with applicable public records requirements.
Manages executive workflow to ensure timely information exchange, including tracking action items and monitoring the status of key initiatives.
Screens, prioritizes, and coordinates matters requiring the CEO's attention, exercising sound judgment and discretion.
Serves as a liaison between the CEO and internal and external stakeholders, facilitating communication and follow-up on strategic priorities.
Coordinates high-priority projects and special assignments on behalf of the CEO and monitors progress toward completion.
Prepares reports and responds to information requests including gathering and compiling data, analyzing results, summarizing findings, and making recommendations for a course of action.
Increases internal and external stakeholder satisfaction by effectively responding to and resolving inquiries.
Analyzes information and maintains correspondence, databases, spreadsheets, presentations, and other records.
Enhances organizational effectiveness by coordinating meeting logistics, preparing agendas, and documenting and distributing meeting outcomes.
Prepares correspondence on behalf of the CEO for customers, employees, elected officials, and other key stakeholders.
Professionally manages communications on behalf of the CEO.
Prepares spreadsheets, presentations, briefing materials, and specialized reports for the CEO.
Coordinates travel arrangements and related administrative processes for the CEO.
Performs other job-related duties as assigned.

Education: Associate's degree in business, communications, or related field. A Bachelor's degree is preferred.

AND

Experience: Eight (8) years of progressive experience in an executive administrative capacity, with at least five (5) years supporting C-Level executives.

OR An equivalent combination of education, experience, and/or training.

License/Certification/Registration:

Depending upon area of assignment, a valid driver's license may be required prior to appointment and must be maintained during employment.

The minimum salary for this position is $76,500 annually. Compensation will be determined based on education, licenses, certifications, skills, experience, and alignment with salaries for similar roles within the organization.

PHYSICAL REQUIREMENTS
Sitting	Up to 8 hours per day	Lifting	Up to 2 hours per day
Walking	Up to 5 hours per day		Up to 50 max. pounds **
Standing	Up to 3 hours per day	Pushing	Will not generally apply
Bending	Up to 3 hours per day		Up to 50 max. pounds**
Squatting	Up to 2 hours per day	Pulling	Will not generally apply
Stooping	Up to 2 hours per day		Up to 50 max. pounds**
Reaching	Up to 2 hours per day	Climbing	Up to 1 hour per day
Balancing	Up to 1 hour per day	Stairs	Up to 1 hour per day
Twisting	Up to 1 hour per day	Ladder	Will not generally apply
Crawling	Will not generally apply	Equipment	Will not generally apply
Kneeling	Will not generally apply	Outdoors	Will not generally apply
Typing	Up to 5 hours per day
Data Entry	Up to 5 hours per day

Unusual hearing or vision demands:	None
Other physical demands or notes:	**JEA employees should not attempt to lift, pull or push a load in excess of 50lbs. without assistance. Care should always be taken when lifting, pushing or pulling in an awkward position.

Benefits

JEA offers a generous benefits and compensation package, with most benefits starting on your first day of employment.

• Paid Time Off: 13 paid holidays plus an exceptional annual leave benefit to be used for vacation, personal and sick time.

• Medical: Three comprehensive medical plans offered as options for you and your dependents–including one plan with 100% paid coverage for the employee.

• Other Benefits: Exceptional benefits package beginning from first day of employment.

• Dental

• Vision

• Health accounts – employer sponsored HSA and HRA

• Flexible spending accounts

• Tuition reimbursement

• Life insurance, accidental death & dismemberment, short-term and long-term disability and more.

• Retirement: JEA provides a great benefits and retirement package for its employees. Employees may begin participation in the 457 Deferred Compensation Plan on day one of

employment. Employees have the flexibility to choose from a variety of investment options to help them achieve their retirement goals.

Health & Wellness

To encourage our employees to develop and maintain good health, JEA offers access to the Healthy Lifestyles Wellness program as well as 11 onsite fitness centers. From annual flu shots and biometric screenings to health risk assessments and periodic access to an on-site mobile mammography unit, the program offers something for everyone.

Executive Assistant to the CEO

Job Description

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