Office and Facilities Assistant (6 months contract)

What will you work on?

The purpose of this position is to ensure that office operations are efficient, manage daily activities, provide administrative support and be the first point of contact for employees and visitors.

The Office Assistant is, above all, an organized and competent professional with great attention to detail and communication skills, comfortable dealing with people and able to carry out administrative duties with accuracy and speed.

How will you create impact?

Daily Operations in the Bratislava office

• Be the first point of contact and maintain a professional and welcoming environment for employees and visitors

• Oversee the general upkeep of the facility, including utilities, cleaning, and maintenance

• Conduct regular office walkthroughs to maintain a clean, organized environment

• Monitor inventory levels of office supplies and facility equipment; place orders as needed

• Facilitate shipping and receiving as needed

• Support employee onboarding and offboarding

Facilities Management in the Bratislava office

• Coordinate with property management and maintenance vendors, addressing issues promptly to minimize disruptions

• Ensure all facility-related equipment is maintained and functioning properly

• Serve as the primary point of contact for facility-related vendors (e.g., supplies delivery, courier service, cleaning company)

Event Engagement Support in the Bratislava office

• Support the execution of office-wide engagement initiatives, corporate events, and cultural programs (e.g., room setup) with the event/business lead

• Foster a collaborative workplace culture through consistent communication and organizational support

Office Operations across all European sites

With the support of the Regional Facilities Manager perform the following activities:

• Prepare and manage PRs/POs

• Monitor and reconcile invoices for facility services (e.g., utilities, maintenance, repairs)

• Communicate with external vendors, including property management, cleaning services, and equipment suppliers as needed

• Other duties as assigned by the Regional Facilities Manager

How will you fit into the team?

This position reports to the Manager, Regional Facilities, Europe.

List direct reports to this position: N/A

What are your skills and experience?

• High school diploma or higher education

• Proven experience in an administrative role or similar position is preferred

• Fluent in English written and spoken is a must

• Good knowledge of MS Office, experience with SAP is an advantage

• Excellent communication skills and outstanding customer service

• Organized with the ability to multi-task and prioritize in time sensitive situations

• Reliable, with patience and professional attitude

• Highly motivated, fast learner with an eye for details

• Able to work 6-8 hours from Monday to Friday

• Everyday office presence

Add Hashtag *e.g. #LI-MK1 #LI-Hybrid and #Spinmaster is hiring….

The anticipated pay for candidate on this position starts on 1400 Eur [Per Month]. The offered pay to a successful candidate will be dependent on several factors that may include but are not limited to years of experience within the job, years of experience within the required industry, education, etc.

This job posting is tied to an open vacancy.

What you can expect from us:

Our mission is to Make Life More Fun with a vision to push the boundaries of innovation, creativity, and fun.

• Growth and Career Opportunities

• Flexible Work Hours

• Innovation, Collaboration and Fun

• Comprehensive Benefits

• Other fun Perks!

What’s it like to work here?

Spin Master is a fast-paced, hands-on organization that provides many great opportunities for impactful decision-making; though our challenging start-up atmosphere isn’t for everyone, we have a proven record of opportunities for future advancement and internal transfers for our passionate and results driven team.

Everyone is welcome in our sandbox and we are committed to an accessible and inclusive hiring process that provides reasonable accommodation to all applicants.

Spin Master strives to create an accessible and inclusive application and selection process and is committed to working with and providing reasonable accommodation to job applicants who may require provisions to participate in the recruitment, selection and/or assessment processes. Should you require an accommodation, please contact our Talent Acquisition team, by email at [email protected] and we will work with you to meet your accessibility needs.

We do appreciate all interest; however only those selected for interview will be contacted.