Sunday 14/06/2026
Starting date : Idealy 10/08/2026
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Job Description
Application Closing Date
Role Purpose
To provide efficient and effective administrative and logistical support to the Regional Office and contribute to the office management.
Deliverables
Events logistics
- To help with the logistics with conference centers/hotels/ providers, ensure equipment and meeting supplies ordered and delivered on time
- To organize travel and per diems for the participants and consultants and inform them of the logistics details
- To assist in the preparation of meeting handouts and presentations
- Create budgets for events
- Assist in the consideration of safeguarding in the organization of events
- To organize travel and related logistics for office staff, consultants and volunteers
- Provide administrative and logistics support for IPPF staff missions to other IPPF offices and/or Member Associations
- Process payment requisitions and calculate travel advances
- To help with a range of office management tasks, including supplies & services, ensure follow up and office maintenance, ensure reception and telephone duties
- To perform other duties as agreed with supervisor
- Take collective responsibility for safeguarding
Essential Skills
- Right to work in Belgium
- In case of a work permit linked to a residence permit, please upload a copy of the work and residence permit with your application in the "other" section.
- Interest and/or (volunteer) experience in events management.
- Interest in SRHR work, human rights and/or international relations and development
Desirable Skills
- Fluent in English (written and spoken), French is an asset;
- Excellent computer skills: MS Office365, database, electronic filing systems, Canva;
- Excellent organizational skills;
- Ability to work under pressure, good time management, punctual;
- Strong interpersonal skills and able to work in a multicultural environment;
- High attention to detail
- Ability to multitask and show initiative;
- A team player mindset;
- Commitment to gender equality, sexual and reproductive health and rights, non-discrimination and diversity, and young people and youth participation are a must