Administrative Assistant

PRIMARY FUNCTION: Provides administrative support to department leader, faculty and staff. Essential Job Functions: Provides administrative support to department lead and faculty members. Support faculty with paperwork (to include new faculty set up), loads, daily schedules, textbook adoptions support, grades and class rolls. Interfaces daily with students, administrators, various departments, visitors, staff, and faculty. Enters student data for new, transition and current students, ie; maintains various computer-based records/files and create classes. Works with Clinical Coordinator/Division Operations Coordinator in development of class schedules and catalog revisions. Banner Entry via several banner programs. Schedules and coordinates multiple meetings to include Faculty, Advisory Board, Job Fair, Information Sessions and New Student Orientations. Record and transcribe meeting minutes. Schedules room reservations. Facilitates preparation of curriculum revisions and development of curriculum for new programs. Travel arrangements, Parking Reimbursements. Additional Job Functions: Processes Payroll. Orders exams. Orders inventory supplies, Submit Expenses, Maintains P Card needs. Types letters, memos, substitute forms, reports to include state reporting as required. Processes requisitions and invoices as needed. Budget Planning and preparation to include end of fiscal year. Proctors as needed and Help with recruiting development needs. Collects and processes Course Folders, prepare affidavits of Graduation and certificates. Work Business Office as required to include attend training class for this need.