Legal Intake & Case Management Assistant (experience in US legal intake is required)

Application Deadline: 18 July 2026

Department: Operations

Employment Type: Full Time

Location: Toronto

Compensation: $5.00 - $7.00 / hour

Description

• Conduct new client intake interviews and gather case information.
• Open and maintain client files and case records.
• Manage case-related documentation and correspondence.
• Assist with legal document preparation and drafting using templates and attorney instructions.
• Track deadlines, appointments, and case milestones.
• Follow up with clients regarding required documents and case updates.
• Update case management systems and maintain accurate records.
• Coordinate communication between attorneys, staff, and clients.
• Support attorneys with administrative and case management tasks.

Hard Requirements:

• Previous experience as a Legal Assistant, Paralegal Assistant, or Legal Intake Specialist.
• Strong written and verbal English communication skills.
• Excellent organizational and multitasking abilities.
• Ability to handle confidential information professionally.
• Strong attention to detail and accuracy.
• Proficiency with legal case management software and cloud-based applications.
• Experience working in a US-based law firm.
• Experience with client intake and case management.
• Familiarity with legal document preparation.
• Previous remote work experience.

Schedule:

• 40 hours per week
• Monday to Friday
• 9AM - 5PM Eastern Standard Time Zone

Offer and Benefits:

• Weeks 1–6: $5 USD/hour 
• Weeks 7-12: $6 USD/hour 
• Weeks 13 onwards: $7 USD/hour