Administrative Coordinator, Global E-Commerce

We are looking for a detail-oriented and highly organized Administrative Coordinator to support the Global E-Commerce department. This role is responsible for providing day-to-day administrative and coordination support, ensuring smooth team operations, and assisting with internal events and office resource management in a fast-paced, global environment.

Responsibilities:

• Support planning and execution of department-wide activities, including all-hands meetings, team events, leadership workshops, and employee engagement initiatives.
• Provide daily administrative support, including expense processing, documentation management, internal communications, and employee recognition coordination.
• Assist with office and workspace management, including seating arrangements, desk allocation, and office resource coordination based on business needs.
• Coordinate with internal stakeholders to support cross-functional activities and ensure timely follow-up and execution of operational requests.
• Support the improvement and standardization of administrative processes by identifying opportunities to streamline workflows and enhance efficiency.

Minimum Qualifications:

• Bachelor's degree or above.
• 3+ years of experience in administrative support, office coordination, or related roles.
• Proven experience in organizing and executing meetings, events, or team activities end-to-end.
• Strong organizational skills with ability to manage multiple priorities in a fast-paced environment.
• Good communication and stakeholder coordination skills in a cross-functional environment.
• Proficiency in Microsoft Office tools (Word, Excel, PowerPoint) and basic design and video editing tools (e.g., PowerPoint, Canva, CapCut, or similar) for internal communication and event materials.

Preferred Qualifications:

• Experience in internet, technology, or multinational companies.
• Ability to identify team needs and support resource coordination in a structured and detail-oriented manner.
• Experience in documenting and standardizing administrative processes or work procedures.