General Overview

Imagen Dental is looking for a remote accountant to join our team!

Travel & Expense Administrator Accountant

About the Role

We’re looking for a Travel & Expense Administrator Accountant to join our growing finance team. This role combines Travel & Expense and Corporate Card program administration with core accounting responsibilities, including prepaid accounting, reconciliations, month-end close support, reporting, and audit readiness.

This full-time remote position that offers a base salary starting at $60,000 plus annual bonus, based on experience and qualifications.

What We Offer:

Competitive pay including yearly bonus.
Benefit package including medical, dental, vision, mental health, and pet care.
Matching 401K.
Holidays and generous PTO.
Opportunities for development and growth.

Responsibilities

What You’ll Get To Do

Travel & Expense Program Administration

Administer Imagen’s Travel & Expense platform (Navan), ensuring efficient operation and policy compliance
Review expense reports for completeness, accuracy, appropriate business purpose, and compliance with company policies
Support employees with system questions, policy interpretation, and issue resolution
Monitor outstanding expense reports and ensure timely submission and approval
Partner with stakeholders to improve travel and expense processes, adoption, and user experience
Maintain program documentation and support audit readiness

Corporate Credit Card Program Administration

Administer the corporate credit card program, including card issuance, maintenance, replacements, suspensions, and cancellations
Review transaction activity for compliance with Corporate Card and Travel & Expense policies
Identify, investigate, and follow up on policy violations, missing receipts, late submissions, unauthorized transactions, and outstanding reconciliations
Enforce program requirements by ensuring timely expense submission, appropriate business purpose, and accurate accounting classifications
Escalate repeated non-compliance or high-risk activity in accordance with established procedures
Maintain organized records of exceptions, approvals, and supporting documentation
Partner with leaders and employees across the organization to reinforce policy compliance and resolve outstanding issues

Reporting & Compliance

Prepare recurring reporting on Travel & Expense and Corporate Card activity
Track key metrics including submission timeliness, policy compliance, aging exceptions, and unresolved items
Provide standardized reporting and insights to leadership on compliance trends and operational risks
Analyze data to identify opportunities for improved controls, automation, and efficiency
Ensure reporting outputs are accurate, complete, and fully supported by underlying documentation

Accounting & Month-End Close

Prepare assigned journal entries and general ledger reconciliations
Maintain supporting schedules and documentation for assigned balance sheet accounts
Support month-end close activities by ensuring assigned responsibilities are completed accurately and on schedule
Research and resolve reconciling items, discrepancies, and unusual transactions
Support internal and external audit requests related to assigned areas

Prepaid Expense Accounting

Maintain prepaid expense schedules and supporting reconciliations
Prepare monthly amortization journal entries and ensure accurate expense recognition
Investigate and resolve variances or unusual activity within assigned accounts
Ensure supporting documentation is complete, organized, and audit-ready

Process Improvement & Internal Controls

Follow established accounting policies, procedures, and approval authority requirements
Ensure all activities and documentation meet internal control standards and support audit compliance
Maintain consistent documentation of processes, exceptions, approvals, and reporting outputs
Identify opportunities for process improvement, automation, and increased efficiency
Support the development and maintenance of standard operating procedures and user guidance
Partner with Accounting, Procurement, FP&A, and business stakeholders to continuously strengthen financial operations

Qualifications

Bachelor’s degree in Accounting, Finance, Business, or a related field
2+ years of accounting, travel & expense, financial operations, or related experience
Experience administering a Travel & Expense platform and/or corporate card program preferred
Strong understanding of general ledger accounting, reconciliations, and month-end close
Advanced organizational skills with the ability to manage multiple priorities and recurring deadlines
Strong analytical and problem-solving abilities
Proficiency in Microsoft Excel and financial systems; experience with ERP and expense management platforms is preferred
Excellent written and verbal communication skills with a collaborative, customer-service mindset
High attention to detail, strong sense of ownership, and commitment to continuous improvement

Our commitment to inclusion is woven into the core of who we are. We believe that we are strongest when we embrace the voices of our team members, patients, partners, and the communities we serve.

We are committed to providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, status as a covered veteran, or any other class protected by federal, state, and local laws.