Job Description
Ebenezer is looking for a Receptionist to join our senior condo team at Lake Shore Drive Condominiums in Richfield, MN! This position serves as main Receptionist for building and assists in providing clerical/administrative support to the building.
This front desk schedule includes;
- 30 hours every two weeks
- Part time, Evening shifts
- Monday's, Tuesday's, and Wednesday's from 3:00 PM - 8:00 PM
- Weekends as needed
Responsibilities:
- Serves as main Receptionist for the building:
- Greets and provides courteous assistance to visitors, residents, and vendors.
- Answers the telephone, takes accurate messages and ensures delivery of message to appropriate person.
- Maintains workspace in a clean and orderly way to create the best “first impression” to customers
- Schedules reservations - party room, guest room, etc., completes room set-up and process billing (if applicable).
- Responsible for opening and closing the Business Office by properly securing all files, keys and equipment in the office (if applicable to location).
- Maintains office equipment and orders office supplies.
- Responds to resident e-mails, voicemails, questions and concerns promptly.
- Provides clerical support as requested:
- May type memos, minutes of meetings, letters, etc.
- May copy, collate and file documents.
- Assists in organizing work orders by filling out, billing and filing work orders for maintenance. (If applicable, entering member’s work orders in maintenance software program and management of associated reports).
- Assembles packets for monthly Board and Annual membership meetings, as requested (if applicable to location).
- Sorts mail, assists with mailings.
- Assists with Newsletters / Postings (if applicable to location).
- Coordinating events in common area spaces (if applicable to location).
- Performs other duties and assigned and directed:
- Responds to medical, fire, maintenance and security emergencies per building policy (if applicable to location).
- Assists Assistant Property Manager with projects as requested.
Required Qualifications:
- One to three years prior experience
- Ability to use technology in the form of computers, hand held devices, cell phone, fax machines
- Working knowledge of Microsoft Office, Excel, and Word
- Must enjoy working with the senior population
- Must be able to respond to emergency situations and manage private resident issues with dignity and respect
Preferred Qualifications:
- Associate of Arts Vocational/Technical Training or Associate Degree
- Three to five years prior experience
Benefit Overview
Ebenezer offers a generous benefits package, including but not limited to medical, dental, vision plans, life insurance, short-term and long-term disability insurance, PTO and Sick and Safe Time, tuition reimbursement, retirement, early access to earned wages, and more! Please follow this link for additional information:http://www.ebenezercares.org/employee-benefits
Compensation Disclaimer
An individual's pay rate within the posted range may be determined by various factors, including skills, knowledge, relevant education, experience, and market conditions. Additionally, our organization prioritizes pay equity and considers internal team equity when making any offer. Hiring at the maximum of the range is not typical. If your role is eligible for a sign-on bonus, the bonus program that is approved and in place at the time of offer, is what will be honored.
EEO Statement
EEO/Vet/Disabled: All qualified applicants will receive consideration without regard to any lawfully protected status
$16.30- $23.01 Hourly
Ebenezer is looking for a Receptionist to join our senior condo team at Lake Shore Drive Condominiums in Richfield, MN! This position serves as main Receptionist for building and assists in providing clerical/administrative support to the building.
This front desk schedule includes;
- 30 hours every two weeks
- Part time, Evening shifts
- Monday's, Tuesday's, and Wednesday's from 3:00 PM - 8:00 PM
- Weekends as needed
Responsibilities:
- Serves as main Receptionist for the building:
- Greets and provides courteous assistance to visitors, residents, and vendors.
- Answers the telephone, takes accurate messages and ensures delivery of message to appropriate person.
- Maintains workspace in a clean and orderly way to create the best “first impression” to customers
- Schedules reservations - party room, guest room, etc., completes room set-up and process billing (if applicable).
- Responsible for opening and closing the Business Office by properly securing all files, keys and equipment in the office (if applicable to location).
- Maintains office equipment and orders office supplies.
- Responds to resident e-mails, voicemails, questions and concerns promptly.
- Provides clerical support as requested:
- May type memos, minutes of meetings, letters, etc.
- May copy, collate and file documents.
- Assists in organizing work orders by filling out, billing and filing work orders for maintenance. (If applicable, entering member’s work orders in maintenance software program and management of associated reports).
- Assembles packets for monthly Board and Annual membership meetings, as requested (if applicable to location).
- Sorts mail, assists with mailings.
- Assists with Newsletters / Postings (if applicable to location).
- Coordinating events in common area spaces (if applicable to location).
- Performs other duties and assigned and directed:
- Responds to medical, fire, maintenance and security emergencies per building policy (if applicable to location).
- Assists Assistant Property Manager with projects as requested.
Required Qualifications:
- One to three years prior experience
- Ability to use technology in the form of computers, hand held devices, cell phone, fax machines
- Working knowledge of Microsoft Office, Excel, and Word
- Must enjoy working with the senior population
- Must be able to respond to emergency situations and manage private resident issues with dignity and respect
Preferred Qualifications:
- Associate of Arts Vocational/Technical Training or Associate Degree
- Three to five years prior experience