Job Description
Company description Publicis Group Israel is a Powerhouse, incorporates 13 companies and 450 employees in various fields in the worlds of advertising, marketing, media and technology. We offer our clients holistic marketing combined with the group's companies: Our advertising offices - BBR-Baumann Ber Rivnay, Glickman Shamir Samsonov, and Leo. Agencies and companies specialize in: Media, content & social media, experiential marketing & production, branding & employer branding and technology. Overview We are seeking an experienced and highly organized individual to serve as a Personal Assistant to our VP along with a significant role in office administration and internal project management. This is a long-term opportunity to grow within one of Israel’s largest marketing and advertising companies, where you will work in a dynamic, advanced technological environment with top-notch software and AI tools. Work Hours: 09:00 – 18:00. Responsibilities - Manage calendars for the VP and other senior members of management. - Attend management meetings, summaries and distribute them accordingly. - Ensure that senior managers are prepared and punctual for all management meetings. - Supervise the daily administration of the office including petty cash, travel expenses, coordinating deliveries, and overall office operations - Manage vendor relationships (e.g., cleaners, maintenance providers, plumbers, electricians) and organize office supplies including food orders for managers. - Monitor and implement internal work plans and processes. Qualifications • A minimum of 5 years’ experience in executive administrative support roles / personal assistant roles in executive settings. • Demonstrated experience in managing multiple calendars and schedules for senior leadership • Proficient in handling both micro-level details and overall process management • Exceptional written and verbal communication skills • Strong interpersonal skills with the ability to motivate and drive actions effectively • A long-term mindset: ready to commit and grow within the role Additional information What We Offer: • An opportunity to work with one of Israel’s leading marketing and advertising companies • Career growth opportunities, promotions, and continuous training • A balanced work life with a hybrid work model and modern technological tools • A friendly, transparent, and open-minded management team If you are a proactive, detail-oriented professional with a passion for coordination and support, we encourage you to apply and join our innovative team!
• A minimum of 5 years’ experience in executive administrative support roles / personal assistant roles in executive settings. • Demonstrated experience in managing multiple calendars and schedules for senior leadership • Proficient in handling both micro-level details and overall process management • Exceptional written and verbal communication skills • Strong interpersonal skills with the ability to motivate and drive actions effectively • A long-term mindset: ready to commit and grow within the role
- Manage calendars for the VP and other senior members of management. - Attend management meetings, summaries and distribute them accordingly. - Ensure that senior managers are prepared and punctual for all management meetings. - Supervise the daily administration of the office including petty cash, travel expenses, coordinating deliveries, and overall office operations - Manage vendor relationships (e.g., cleaners, maintenance providers, plumbers, electricians) and organize office supplies including food orders for managers. - Monitor and implement internal work plans and processes.