Executive Secretary

If you are a proactive professional who thrives on continuous improvement, we want you on our team! The Utah State Board of Education (USBE) is seeking a dynamic Executive Secretary to join the Career and Technical Education (CTE) section. In this vital role, you will provide high-level administrative support to the Educational Coordinator and deliver exceptional service to USBE customers and stakeholders Principal Duties: As an Executive Secretary you will: Maintain calendars; schedule and coordinate appointments, meetings, travel, etc. Write or draft correspondence, reports, documents, and/or other written materials; edit written material for accuracy, format, and arrangement of material and conformity with standard acceptable English. Generate and analyze data required for federal, state, and agency reports, gathering data and information which may be difficult to identify and require substantial research. Proactively Manage workflows to ensure deadlines and deliverables are met. Review incoming correspondence and outgoing correspondence. Prepare meetings and trainings for stakeholders. Use a variety of software programs to create and process work. Examples may include specialized reports, databases, spreadsheets, and other related specialties Maintaining and updating digital assets and website in coordination with staff. Prepare and process documents. Optimize and manage office inventory and supply procurement. Complete other duties as assigned.