Team Assistant

Job Title

Team Assistant

Job Description Summary

We are looking for a proactive, organized and detail-oriented Team Assistant to provide administrative, commercial and operational support to one of our teams based in Madrid. This role is key to ensuring the smooth running of the department while contributing to business development initiatives and process improvement.

Job Description

Key Responsibilities

Executive & Administrative Support

• Manage calendars, meetings, travel, expenses and logistics.
• Coordinate internal and client meetings.
• Manage documentation, including NDAs, mandates, KYC, POs and other compliance requirements.
• Support ISO audits and maintain departmental documentation.

Commercial & Marketing Support

• Prepare proposals, presentations, brochures and other commercial materials.
• Support the preparation of pitches and monitor all related documentation.
• Maintain and update the team's track record.
• Collaborate on marketing initiatives and commercial content.

Finance & Operations

• Monitor opportunities and transactions in Engage, ensuring weekly updates.
• Follow up all administrative procedures prior to invoicing.
• Support budgeting, forecasting, supplier payments, collections and invoicing processes.

Innovation

• Contribute to improving internal processes and workflows.
• Interest or experience in online marketing, marketing content management and the practical use of Artificial Intelligence tools to enhance productivity and commercial support.

What We're Looking For

• Minimum 2 years' experience in a similar role.
• Advanced Microsoft Office skills.
• High level of English.
• Excellent organizational skills, attention to detail and a proactive mindset.
• Strong teamwork and communication skills.
• Interest in digital tools, marketing and AI will be considered a plus.

Location: MADRID

 

 

Cushman & Wakefield is an equal opportunity / affirmative action employer. All qualified candidates will receive consideration for employment without regard to ethnicity, gender, gender identity or expression, sexual orientation, age, disability, religion, marital status, or any other legally protected characteristic. Cushman & Wakefield is committed to equity in employment, and our goal is to have a diverse, inclusive and barrier-free workplace. If you are a person with a disability and need any other accessible accommodations during the hiring process, you are invited to bring this to the Talent Acquisition Advisor’s attention once they have made contact.

 

INCO: “Cushman & Wakefield”