Assistant Development Partner (Support) [1-Year Contract] ,Community
Job Description
[What the role is]
This role supports the SWITCH team in procurement, finance tracking, and event operations, ensuring smooth and compliant execution of budgets, vendor engagements, and event delivery.The officer will work closely with internal stakeholders and external partners to manage financial processes, track expenditure, and support operational delivery across SWITCH programmes and events.
This role is best suited for someone who is meticulous, comfortable working with numbers, well-organised, and able to manage multiple workstreams in a fast-paced environment.
[What you will be working on]
This portfolio plays a key part in driving 4 key areas:
1. Procurement & Finance Administration
Support procurement processes, including preparation of purchase orders, invoices, and vendor documentation
Track budgets, monitor expenditure, and maintain accurate records of financial transactions
Support preparation and maintenance of P&L tracking and budget reconciliation
Follow up on accounts payable and receivables to ensure timely processing
Coordinate with internal stakeholders on procurement, invoicing, and vendor payments
Ensure compliance with procurement policies, financial governance, and contract requirements
Support contract administration and vendor management activities
2. Stakeholder & Partnership Coordination
Serve as a coordination point between internal divisions and external parties (e.g. government representatives, sponsors, startups, and third‑party vendors).
Support the smooth execution of sales, partnership, and event‑related obligations through timely follow‑ups and information flow.
3. Event Operations & Logistics Management
Act as a coordination point between internal teams and external stakeholders (e.g. vendors, sponsors, startups, government partners)
Support follow-up on commercial, partnership, and event-related deliverables
Ensure timely flow of information across stakeholders to support execution
4. General Administrative Support
Provide ad hoc operational and administrative support to the SWITCH team as required
[What we are looking for]
Qualifications
Knowledge in business, finance, accounting, operations or related fields
Experience in procurement, finance administration or operations preferable
Experience & Skills
Comfortable working with budgets, invoices, and financial tracking (including basic P&L management)
Strong attention to detail and numerical accuracy
Strong organisational and coordination skills, with ability to manage multiple priorities
Proficient in Microsoft Office (especially Excel); familiarity with finance or event systems is a plus
Strong communication skills and ability to work across internal and external stakeholders
How We Work Together
We value individuals who work well with others, communicate clearly, take ownership of their work, and are open to learning and improvement. You should be comfortable navigating change and contributing positively to a collaborative team environment.