Senior Manager (Contracts Management)

[What the role is]

As the Senior Manager (Contracts Management), the main role is to undertake and manage contracts involving maintenance term contracts / construction / upgrading / cyclical maintenance programme / minor improvement / fitting-out of CCs and RNs and other PA buildings, as well as other PA development projects that may be assigned.

[What you will be working on]

Duties & Responsibilities

The duties and responsibilities include (but not limited to):

• Assist to administer and control the pre- and post-contracts management of planning and implementation of all estates management contracts of all PA properties.

• Assists the supervisor to implement, monitor and manage the procurement for goods and services including maintenance and construction services to ensure compliance of Governmental procurement and financial procedures.

• Formulate contract strategies and policies including establish good governance standards and processes.

• Lead the compliance management and procedures on contract to ensure effectiveness and alignment to Public Sector Standards Conditions of Contract (PSSCOC), Government Instruction Manual (IMs), PA’s policies/procedures and relevant authorities (e.g. Building & Construction Authority) requirements.

• Prepares, checks and reviews quotation / tender documents to ensure that the documents comply with the PSSCOC, Government IMs, PA’s policies/procedures and to meet the operational needs of the PA.

• Calls, evaluates and awards quotations and tenders.

• Tracks and processes variation orders to the contract in accordance with the PSSCOC, Government IMs, PA’s policies/procedures and contractual provisions.

• Attends site meetings to ensure contractual requirements are adhered to by managing agents, consultants, contractors and etc.

• Monitors and manages contracts/projects within approved cost/budget.

• Seeks funding approval for increase in project/contract costs, where required.

• Monitors and maintains cashflow projection of the contract/project.

• Checks and processes consultant/contractors’ claims to ensure accurate and timely disbursement of payments.

• Creates contract/project accounts, upload budget and manages virement requests and budget-related requirements in PA’s financial system.

• Assists in post-contract management and jointly monitors with Facilities/Projects Section on the submissions of “as-built” drawings, warranties, Operations and Maintenance manual and etc. required under the contracts.

• Oversees finalisation of project accounts and seeks approval for closure of project accounts.

• Prepares submission of Development Project In-Progress (DPIP) for closure of FY and capitalisation of fixed assets on project completion.

• Develops and maintains an updated and accurate contract document and records management system for the Division.

• Lead and oversees in audits conducted by both internal and external auditors on contracts/projects.

Other Duties

Other ad-hoc duties not covered under main responsibilities and duties.

• Covers the duties of the Assistant Director during period of absence.

• Provides mentorship and guidance to other colleagues.

• Represents in Task Forces/Committees as required.

• Perform other duties as and when assigned by senior officers.

[What we are looking for]

Knowledge & Skills

The minimum education and experience profile required by the job-holder to perform on the job.

Education - Professional qualifications in Building, Project Management, Construction Management, Quantity Surveying or other building related disciplines.

Experience - Preferably minimum of five years of relevant experience in contract administration and management of building, facilities or estates projects and/or building maintenance. Good track record particularly in projects using PSSCOC or possess relevant experience working in government agencies or consultancy firms.

Others -                 

• Proficient in MS Words, Excel, PowerPoint and other relevant computer skills.

• Good command of English language with strong written and presentation skill.

• Experince in construction procurement and familiarity with BCA’s procurement frameworks (PQM, QFM, etc).

• Knowledge of Government Instruction Manual is preferred.

• Knowledge of PSSCOC is preferred.

• Must have good organisational, conceptualisation, communication and inter-personal skills.

• Able to work independently with good time management.

• Effective team player, able to multi-task and prioritize daily workload.

• Knowledge in GeBIZ / Workday system is an advantage.

• Good working attitude and willing to learn.

Only shortlisted candidates will be notified.

Successful candidates will be given a 3-year contract.