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State Administration Assistant - Vic
PORT MELBOURNE, MELBOURNE, VIC, AU, 3207Posted 2 days ago
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Job Description
Role: State Administration Assistant
Location: Port Melbourne – VIC East
Employment Type: Part time 25 hours per week (4 days)| 12-Months fixed term
As our State Administration Assistant, you will work closely with the State Manager to ensure the smooth and efficient operation of our State Leadership Team.
Your strengths in office coordination, communication, correspondence management, report and paper preparation, and event support will help our leaders deliver high-quality outcomes across our Vic East centres.
This role is 25 hours per week, with your weekly schedule to be negotiated. You will be required to work from the Centre Support Office located in Port Melbourne, and to accompany the State Manager to meetings and travel as needed.
About the role:
- Answer internal and external enquiries which come through all communication channels.
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Managing confidential and highly sensitive information in a professional and discreet manner.
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Ensure all stakeholders are given regular updates in relation to state issues, meetings and events
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Preparation of reports, presentations and proposals as required, with a strong attention to detail.
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Organise meetings and seminars for internal and external stakeholders including arranging catering and preparation of relevant documents if required.
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Arrange travel and accommodation bookings for the State Management team where required
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Maintains records and filing of reports, correspondence and related material for ease of retrieval
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Collate reports and complete data collection and maintain an efficient and effective electronic filing system for company records
What Goodstart can offer you:
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Work for a company that has an aspiration to be globally recognised for early years practice and learning outcomes
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Gain significant investment in your growth and development with support, tools, training and experiences that will truly enhance the progress and outcomes for children in their earliest years.
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Be a part of a team and work environment where everyone feels a sense of belonging, inclusion and purpose
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Access to discounted childcare (up to 15%)
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Discounted health care and access to employee wellbeing program with BUPA
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Exclusive discounts on travel, gym memberships, Apple and Dell products, and more.
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Fitness Passport – access to gyms and pools for you and your family at a heavily discounted price
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Security and stability - as Australia’s largest provider of early learning and care and a not-for-profit social enterprise, we exist purely to improve the lives of Australia’s children and their families
You’ll bring to the table:
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Have gained previous experience in a dynamic and fast paced Assistant position within a multi-site, human service-related organisation.
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Possess excellent written, verbal communication and organisational skills as well as attention to detail. Ability to manage conflicting deadlines
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Experience working across multiple levels within an organisation and communicating confidently and effectively with stakeholders at all levels
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Advanced ability using Microsoft Word, Excel and PowerPoint. Experience with Microsoft Teams
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Exceptional attention to detail and extremely organized
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Ability to engage and influence others
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Previous experience within the Early Learning Sector (desirable)
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Completion of Certificate III in Business Administration or equivalent (desirable)
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Current VIC Working with Children Check
How to apply
Click ‘Apply Now’ and submit your application.
We review applications as they are submitted. We encourage you to submit your application as soon as possible for your best chance to progress to the next stage of the process.
Have a question? Contact Fiona of our Talent Acquisition Team via email [email protected]
At Goodstart we are deeply committed to Reconciliation and encourage Aboriginal and/or Torres Strait Islander people to apply. For further information and support email [email protected]
If you are a placement agency or external recruiter, please refrain from submitting resumes to Goodstart unless you have a signed staffing agency agreement with us. Goodstart will not be responsible for or pay any placement fees for candidates submitted by agencies that are not approved suppliers. Any resumes received from agencies or external recruiters without an agreement will be reviewed by Goodstart and may be shared with our internal recruiting team for their reference.
We review applications as they are submitted. We encourage you to submit your application as soon as possible for your best chance to progress to the next stage of the process.
Supporting our people and protecting our children
We’re an equal opportunity employer that is proud of our inclusive and diverse work environment. We know that Goodstarters from diverse cultures, backgrounds and experiences strengthen our teams and help us grow. We’re also deeply committed to Reconciliation and creating an environment where Aboriginal and Torres Strait Islander People feel a strong sense of belonging and connection.
Safety is our priority and we will take any action necessary to ensure that all children can feel safe and be safe, and are safeguarded from abuse, neglect and harm. As a Child Safe Organisation, all of our candidates must have or obtain a valid working with children check.
Posting Notes: PORT MELBOURNE, MELBOURNE || VIC || Australia (AU) || | || No Early Childhood Qualification || Part-Time