Grant Accounting Support Specialist

Overview

The Grant Accounting Support Specialist provides essential accounting and administrative support for grant-related financial activities. This role supports the Director of Accounting – Grant Compliance and Reporting in ensuring accurate grant accounting, proper documentation, and compliance with federal, state, and private grant requirements. The ideal candidate is highly organized, detail-oriented, proficient in Microsoft Excel, and demonstrates a strong work ethic with the ability to manage multiple priorities.

Reports To:               Director of Accounting – Grant Compliance and Reporting

Department:              Finance

Job Status:                Non-Exempt

Responsibilities:

Grant Accounting & Financial Support

• Assist in maintaining post-award grant files, including grant agreements, budgets, cost summaries, and supporting documentation.
• Support the tracking and reconciliation of grant-related expenditures to ensure accuracy and compliance.
• Assist with coding grant costs accurately in the general ledger in coordination with accounting and project teams.
• Help prepare internal financial reports and schedules related to grant activity.
• Support the timely preparation of grant reporting materials and supporting documentation for submission.
• Perform routine reviews of financial data to identify discrepancies and escalate issues as needed.
• Provide support documentation during compliance audits.

Documentation & Organization

• Maintain organized electronic and physical grant records in accordance with internal controls and audit requirements.
• Assist with documentation requests related to audits, monitoring visits, and compliance reviews.
• Track grant deadlines, reporting calendars, and required deliverables.

Administrative & Cross-Functional Support

• Coordinate with Accounting, Finance, Operations, and Project teams to gather required financial and supporting data.
• Provide administrative support related to grant compliance processes and internal reviews.

Qualifications:

Required Skills & Qualifications

• Basic to intermediate bookkeeping or accounting experience.
• Strong organizational and time-management skills with high attention to detail.
• Proficiency in Microsoft Excel, including the ability to work with spreadsheets, formulas, and basic data analysis.
• Excellent work ethic with a high level of accountability and reliability.
• Ability to handle sensitive financial information with discretion and professionalism.
• Strong written and verbal communication skills.

Preferred Qualifications

• Associate’s degree or coursework in Accounting, Finance, Business, or a related field.
• Prior experience supporting telecommunication grants, compliance, or audit-related activities.
• Experience working in a multi-department or cross-functional environment.

Work Environment & Expectations

• Must be able to work in the office four (4) days per week, with one (1) remote workday per week.
• Position will be based in either Naperville, IL or Elkhart, IN.
• This role requires consistent attention to detail, adherence to deadlines, and collaboration with multiple teams.