Accounts Payable Specialist

The Accounts Payable Specialist assists with processing disbursements for the organization’s daily operation and capital expenditures in an accurate and timely manner. Under general supervision, this job compares invoice charges to purchase orders, confirming that goods and services have been received and purchases were approved.

Essential Job Function:

• Supports the accurate and timely processing of invoices, credit memos and related documents which includes indexing, verifying, and routing of such documents within the ERP System.

• Assists with setting up new suppliers and maintaining supplier files to ensure information is complete and accurate, including obtaining W-9/W-8 tax documents, detailed banking information and supplier contact information.

• Reviews supplier statements and the invoice history report to investigate and address any discrepancies preventing the timely and accurate payment of invoices.

• Addresses supplier and internal team member inquires in a timely, positive, and collaborative manner.

• Assists in opening and scanning physical mail, stuffing and printing of mailed checks, and researches returned mail or payments for reissuance.

• Performs other duties as assigned.

Education:

• Required: High School Diploma or equivalent.

Experience:

• Required: 3+ Years

• Preferred: 2+ Years of OCR Tool Experience