Executive Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world.  We provide an inclusive work environment where each person is considered as an individual.  At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Raritan, New Jersey, United States of America

Job Description:

We are searching for the best talent for an Executive Administrative Assistant to provide dedicated support to the CFO, MedTech Surgery, and coordinate across the MedTech Surgery Finance organization. This hybrid role will be in Raritan, NJ.

At Johnson & Johnson, we believe good health is the foundation of vibrant lives, thriving communities, and forward progress. That’s why for more than 130 years, we have aimed to keep people well at every age and every stage of life. Today, as the world’s largest and most broadly-based healthcare company, we are committed to using our reach and size for good, and we strive to improve access and affordability, create healthier communities, and put a healthy mind, body, and environment in reach of everyone, everywhere.

This role serves as a close partner to the CFO, providing high-level administrative, operational, and logistical support with autonomy, judgment, and accountability. The role also coordinates across the broader finance organization to help advance the CFO’s agenda and strengthen team effectiveness.

Key Responsibilities

Strategic Executive Partnership

• Act as a trusted partner to the CFO by proactively managing administrative and operational needs aligned to leadership priorities.
• Anticipate downstream impacts, sequencing, and trade-offs across business priorities, governance, and external commitments.
• Exercise independent judgment in managing time, access, and information flow, escalating when needed to mitigate risk or add value.

Executive Time, Calendar & Cadence

• Manage complex, high-stakes calendars across global time zones, balancing governance requirements, leadership availability, and external commitments.
• Serve as an effective gatekeeper for scheduling and access, protecting focus time and aligning priorities with business needs.
• Manage the annual executive cadence, including leadership meetings, talent reviews, enterprise forums, conferences, and external engagements.

Senior‑Level Meetings & Coordination

• Coordinate internal and external meetings with strong attention to detail, ensuring executives have the right materials, context, and stakeholders.
• Manage end-to-end meeting logistics, including agendas, pre-reads, presentation materials, space setup, A/V, and catering as needed.
• Partner with leaders and other EAs or Coordinators to align agendas and sequencing for complex, multi-leader forums.
• Track follow-ups, actions, and decisions to support accountability and momentum.

Executive Communications & Stakeholder Management

• Manage executive email and correspondence with sound judgment, filtering noise and surfacing critical issues.
• Draft responses and communications that reflect executive voice, intent, and priorities.
• Serve as a primary point of contact for the CFO and as a professional interface with senior leaders, internal teams, external partners, and vendors.

Administrative, Office & Operational Support

• Coordinate internal and external communications and initiatives on behalf of the CFO.
• Oversee office operations, including supplies, services, purchasing, and vendor coordination.
• Maintain efficient administrative processes and provide backup administrative support as needed.

Project, Program & Enterprise Support

• Support leadership initiatives and special projects based on business priorities and needs.
• Assist with offsites, visitor management, onboarding coordination, compliance tracking, committee coordination, and contract or payment processes.
• Independently manage or contribute to operational projects tied to leadership effectiveness or transformation.

Travel, Expense & Information Management

• Maintain organized electronic filing systems.
• Coordinate travel, lodging, and transportation for senior executives.
• Process and reconcile expenses in compliance with policy.

Operational Excellence & Confidentiality

• Assist with budget tracking as required.
• Continuously improve administrative and departmental workflows to ensure reliable, efficient support for the CFO and finance organization.
• Handle sensitive and business-critical information with discretion and professionalism.

Qualifications

Required

• Bachelor’s degree required
• A minimum of 8 years of experience in executive coordination or senior administrative support within complex, matrixed organizations, including support for VP- or SVP-level leaders
• Experience leveraging AI tools to enhance productivity and workflow efficiency
• Strong proficiency in Concur Travel & Expense, Microsoft Office, Excel, and PowerPoint
• Advanced calendar, meeting, and event management experience
• Exceptional written and verbal communication skills
• High judgment, discretion, emotional intelligence, and sound business judgment
• Ability to synthesize information, anticipate needs, operate independently, and adapt to ambiguity and shifting priorities

This job posting is anticipated to close on 6/29/2026.

This position is overtime eligible.  

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

Required Skills:

 

 

Preferred Skills:

Administrative Support, Business Writing, Communication, Contract Monitoring, Customer Centricity, Data Capturing, Diary Management, Document Management, Handbooks, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Process Oriented, Professional Ethics, Travel Planning, Typing

 

 

The anticipated base pay range for this position is :

$63,000.00 - $101,430.00

Additional Description for Pay Transparency:

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:

Vacation –120 hours per calendar year

Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year

Holiday pay, including Floating Holidays –13 days per calendar year

Work, Personal and Family Time - up to 40 hours per calendar year

Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child

Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year

Caregiver Leave – 80 hours in a 52-week rolling period10 days

Volunteer Leave – 32 hours per calendar year

Military Spouse Time-Off – 80 hours per calendar year