Project Coordinator/Senior Project Coordinator - Hybrid/Remote (AITS)

Duties Responsibilities Project Coordinator 1. Manage Enterprise IT Projects a. Manage enterprise IT and related projects for the University of Illinois System using advanced project management methodologies and competencies. This is the primary function of the role. b. Projects may include, but are not limited to, implementation of new applications, IT upgrades, application development, user experience initiatives, and business process improvements. c. Project management competencies include, but are not limited to: 2. Developing project work plans, schedules, cost estimates, resource plans, and status reports 3. Ensuring adherence to project quality standards through review of project deliverables 4. Facilitating project team meetings and providing guidance on project management best practices, coordinating with appropriate stakeholders 5. Identifying, analyzing, and responding to project risks and issues, including recommending and implementing corrective actions 6. Communicating project status, progress, and outcomes to stakeholders, program leads, and leadership at defined review points 7. Support the AITS Project Management Office (PMO) a. Provide support for the AITS Project Management Office (PMO), including: b. Facilitating the IT Governance process for all projects within the portfolioc. Coordinating the collection and analysis of project performance data, including performance against budget, scope, objectives, and customer satisfaction d. Promoting and facilitating organization-wide use of project and portfolio management tools, and serving as a subject matter expert for these systems e. Applying specialized project and portfolio management knowledge to support planning for individual projects and enterprise-wide initiatives f. Identifying, recommending, and implementing continuous improvements to project management processes, standards, and tools to align with industry best practices and evolving organizational needs g. Analyzing performance data and producing executive-level summary reports and custom reports aligned with organizational needs h. Performing ongoing trend analysis related to project performance, scheduling, and resource capacity management i. Providing ongoing project management training, guidance, and coaching 8. Other Duties a. Perform other related duties as appropriate for a Project Coordinator role. Duties Responsibilities Senior Project Coordinator 1. Manage Enterprise IT Projects a. Manage enterprise IT and related projects for the University of Illinois System using advanced project management methodologies and competencies. This is the primary function of the role. b. Projects may include, but are not limited to, implementation of new applications, IT upgrades, application development, user experience initiatives, and business process improvements. c. Project management competencies include, but are not limited to: 2. Developing project work plans, schedules, cost estimates, resource plans, and status reports 3. Ensuring adherence to project quality standards through review of project deliverables 4. Facilitating project team meetings and providing guidance on project management best practices, coordinating with appropriate stakeholders 5. Identifying, analyzing, and responding to project risks and issues, including recommending and implementing corrective actions 6. Communicating project status, progress, and outcomes to stakeholders, program leads, and leadership at defined review points 7. Support the AITS Project Management Office (PMO) a. Provide support for the AITS Project Management Office (PMO), including: b. Facilitating the IT Governance process for all projects within the portfolioc. Coordinating the collection and analysis of project performance data, including performance against budget, scope, objectives, and customer satisfaction d. Promoting and facilitating organization-wide use of project and portfolio management tools, and serving as a subject matter expert for these systems e. Applying specialized project and portfolio management knowledge to support planning for individual projects and enterprise-wide initiatives f. Identifying, recommending, and implementing continuous improvements to project management processes, standards, and tools to align with industry best practices and evolving organizational needs g. Analyzing performance data and producing executive-level summary reports and custom reports aligned with organizational needs h. Performing ongoing trend analysis related to project performance, scheduling, and resource capacity management i. Providing ongoing project management training, guidance, and coaching 8.Support Enterprise IT Change Managment a.ManageSupport organizational change management efforts related to enterprise IT initiatives, including stakeholder engagement, communication planning, and user adoption activities . b. Monitor and assess project interdependencies, resource constraints, and organizational impacts across multiple concurrent initiatives to support strategic decision-making and portfolio prioritization. c. Facilitate collaboration between technical teams, vendors, and business units to ensure successful implementation and integration of enterprise technology solutionsSupport organizational change management efforts related to enterprise IT initiatives, including 9. Other Duties a. Perform other related duties as appropriate for a Project Coordinator role