Shipping Specialist

Summary Objectives: Ship, Receive, store, and distribute materials, finished goods and products within established procedures. Maintains records and logs. Provides status reports of items due. Verify shipment quantities, lot numbers, and part numbers, and correct any discrepancies. Prepare shipping reports to required employees, and Supervisor / Manager. Communicates with vendors, and carriers regarding shipments, ship dates, and customer specifications. Prepare BOL’s, packing slips and other paperwork required for shipping. Investigate shipments from Sales / Customers for root cause and dispositions. Description of essential functions and responsibilities: Responsible for facilitating the work movement through the shipping department under your direction, to include but not limited to the areas of counting, closing, reservations, packing, shipping, and inventory cycle counts as needed. Provide status report of each item in the shipping area, with dollar value of each order, to be sent to the Supervisor / Manager @7:30, and 1:30 daily meetings. Complete shipping closes for each job counted by total quantity. (Report to PC if there are any discrepancies.) Do this within a 10 – 15 window to keep clerks on track with shipments. Able to close jobs in the Component / Blank cages by total quantities for master paperwork (routers) provided. This will be performed in the absence or excessive workload in the area. Able to perform first issues for each component pulled and performed in the SyteLine system. Verify with Supervisor / Manager of all shipments that were either assigned or sent by email. This list should be included with end of day report. Make sure all 5’s has been done by the end of the shift being worked, and the area is cleaned prior to leaving for the day. Ensure all partial inventory is put away at end of each shift daily. Nothing shall be left on the racks. Keep track of all incoming orders on an hourly basis or as needed per product flow, to make sure the work is distributed and prioritized. Keep Supervisor / Manager informed of this task. Complete Cycle Count reports once issued out and verify Cycle Count report once it is printed and disbursed. This will be done monthly, as advised from the Logistics Manager, or the Inventory Control Clerk. All areas are to be audited on a quarterly basis within the guidelines of the Cycle Count procedure and instructed by the Logistics Manager, or Inventory Control Clerk / Supervisor. Prepare orders for shipment. Verify counts, lot numbers, part numbers and paperwork for packages. Packs material per customer specification and seal and label all packages. Review and verify all orders from shipping employees on the table prior to being signed off by Supervisor. Process paperwork for shipments, including packing slips, bill of ladings, manifests, carrier logs, etc. Arrange shipments through various carriers, while being cost efficient, and in a timely manner. Verify after each Auto bagger run is performed to ensure correct information is on the bag and it meets the customer requirements. (Other employees can verify as well and initial the router, to prevent errors.) Work as an active Team member by participating in problem solving, team building, and all team activities to improve the processes, production quality, etc., of the shipping and cage operations. Use interpersonal skills as well as good written and verbal communication. Assist others in the department. Equipment / Process Responsibilities – Performs duties where property, tools, equipment or machines may be damaged, or man hours lost through improper daily maintenance and attention to processing. Material or Product Responsibilities – Performs duties that require close attention to work and supporting documentation. Responsible for accuracy of shipments, receipts, and inventory. Responsibility for Work of Others – Accuracy of communication is mandatory to the success of inventory control and proper shipment of production items. Must communicate to appropriate personnel any problems or concerns regarding shipment schedules or inventory processing. Must be able to train employees of lower classifications in shipping and receiving methods and procedures. Safety Responsibilities – Good housekeeping, knowledge of good machine safety is necessary as well as adherence to Company Safety Rules. Initiative and Ingenuity – Requires initiative in solving problems associated with inventory control, storage, and rotation of stock as well as shipping product in a timely and cost-efficient manner. Ingenuity is required to package and ship goods most efficiently as well as store inventory in a manner conducive to production needs. Makes suggestions for improving the efficiency of workflow or equipment operation. Takes on or reports for additional work as current tasks are completed. Performs other work-related tasks as deemed necessary by Company priorities WORK ENVIRONMENT Environmental Surroundings – Work is in a warehouse / shipping environment of a machine shop where noise, exposure to outside weather conditions, repetitive nature of the job etc. Are less desirable than in a typical office environment. Unavoidable Hazards – Possible hazards related to cuts, bruises, muscle strains. Exposure to metalworking fluids. Appropriate protective wear regarding eyes, ears and clothing are required. EFFORT Physical – Able to lift over 30 – 50 pounds with the assistance of other employees or with proper equipment. Requires strength in opening and maneuvering crates, boxes, raw materials etc. Able to reach, bend, stretch and manipulate small parts with hands and fingers. Capable of operating computer and processing paperwork necessary for inventory control and shipping. Able to operate a forklift. Most job assignments require continuous standing and or sitting for periods exceeding 15 minutes at a time. Mental – Work at times is highly repetitive and monotonous. However, some aspects of inventory control and shipping may require improvisation and ingenuity. Required to organize workflow for best efficiency. Visual – Close attention to detailed documentation. Capable of accurately counting various size pieces for inventory and shipping requirements. Requires close and distance vision, color vision and depth perception. This role is onsite. Monday through Friday 5:00am to 1:30pm LG10