Job Description
Job Title:
Scale Operator & Administrative Assistant
Status:
Seasonal Full-time Position
Expected Start Date:
As soon as possible
Location:
MCASPHALT |
Regina Facility – 600 Arcola Ave., Regina SK., S4N 0S5
Reporting to:
Facility Manager
About McAsphalt
The Administrative Assistant/Scale Operator performs administrative and office support activities, for different departments. Depending on the location/department they are hired for, duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and data entry, and filing. This position also schedules and scales truck onsite for loading emulsion products.
Job Purpose
The Administrative Assistant/Scale Operator performs administrative and office support activities, for different departments. Depending on the location/department they are hired for, duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and data entry, and filing. This position also schedules and scales truck onsite for loading emulsion products.
Main Duties and Responsibilites
Answer and redirect phone calls
Produce and distribute correspondence memos, letters, faxes, and forms
Assist in the preparation of regularly scheduled reports
Provide information by answering questions and requests
Handle multiple office projects
Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
Handle sensitive information in a confidential manner
Reply to email, telephone, or face to face inquiries
Resolve administrative problems
Receive, sort, and distribute the mail
Greet and assist visitors to the office
Provide polite and professional communication
Conduct data entry
Organize, store and print company documents as needed
Processing sales tickets
Scaling in/out tankers loading emulsions
Printing shipping tickets through JDE Oracle program or alternative program
Completing customs paperwork
Organize and document incoming cheques;
Responsible for shipping and receiving courier packages;
Maintain a filing system for data on employee, customers, external partners, and facility contact lists
Handle queries from managers and employees
Dealing with US Customs and bill of lading.
Required Qualifications
Proven admin or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in Microsoft Suite
At least 2-4 years of experience in a construction or industrial setting
High school diploma or equivalent
The MCA Advantage
SAFETY is not a priority, it's a VALUE at McAsphalt. Priorities can change by the minute; our values are set in stone! All of our employees are living the Goal Zero when it comes to safety.
Not only do we provide you with the right PPE, we train you on all aspects of your job so you go home safe EVERYDAY! We have a full suite of health and dental BENEFITS and we match 100% of your contribution to your PENSION! We are present coast-to-coast in Canada and are part of the Colas Company family worldwide.
We have exponential growth OPPORTUNITIES – just tell us where you want to go. We SUPPORT our employees and their families, in good and bad times, with our Employee Family Assistance Program.
Accessible 24/7!
Free and confidential – counselling for mental health, financial support, legal consultation, and more. We love to have FUN at work and work together to get the job done.
Please visit our website to learn more!
www.mcasphalt.com
At McAsphalt we work together to build a diverse, equitable, and inclusive culture that encourages, supports, and celebrates the voices of our employees.
How to Apply
Interested candidates are asked to apply immediately by responding directly to this job posting by sending a copy of your resume and cover letter for this position.
Recruiter
Leah McCallum
We thank all applicants for their interest, however, only those applicants selected for interviews will be contacted.
Application Deadline
This position will remain open until suitable candidate found.