Administrative Assistant

Primary Responsibilities:

• Project document control, including scanning, filing, and maintaining project plans, studies, reports, invoices, and other project-related documentation.
• Assist Project Managers in locating project information and maintaining organized project files.
• Monthly petty cash reconciliation.
• Maintain office supplies and coordinate ordering of supplies as needed. Organize storage areas and ensure supply closets remain stocked and orderly.
• Coordinate maintenance and service of office equipment, including printers, copiers, and related devices.
• Update spreadsheets, databases, and Word documents for distribution within the office.
• Assist with progress reports, invoice documentation, and project-related administrative support.
• Support Project Managers with project expenses by reviewing and organizing consultant and project-related documentation in accordance with company procedures.
• Process project-related invoices, expense documentation, and supporting records on a monthly basis or as required by project schedules.
• Coordinate and arrange meetings, reserve conference rooms, prepare meeting materials, and prepare/transcribe meeting minutes.
• Check and distribute incoming mail and deliveries.
• Maintain organized electronic and hard-copy filing systems.
• Assist with special projects and administrative assignments as requested.
• Perform other duties and responsibilities as needed.

• Education: High school diploma or equivalent required; Associate degree preferred.
• Experience: Minimum two (2) years of administrative, clerical, or office support experience.
• Technical Skills: Strong working knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint).  Experience working with invoices, expense documentation, or project records is a plus.
• Attention to Detail: Strong organizational skills and attention to detail.
• Work Style: Ability to work independently and as part of a team.  Ability to manage multiple tasks and priorities while meeting deadlines.
• Communication Skills: Excellent written and verbal communication skills.

• Metric Engineering provides a comprehensive suite of benefits including:

• Health & Wellbeing Benefits:
  • Medical, dental & vision coverage for employees and their eligible dependents available
  • Paid time off
  • Holiday pay
• Financial Benefits:
  • 401(k) plan with a generous company match
  • Basic life insurance
  • Optional life insurance
• Career Development:
  • Professional development program based on company approval for:
    • Formal education
    • Obtaining professional registrations
    • Participating in professional seminars and conferences
    • Professional society memberships