Job Description
Mission Details
ACTIVITIES
• Perform invoice sorting, scanning, posting and filing of invoices for different type of purchases
• Oversee the end-to-end process for various invoice types (goods, services, raw materials, logistics).
• Attend to the workflow queries and work closely with the requester/receiver/purchaser to resolve all the blocking controls
• Collaborate closely with stakeholders to resolve complex workflow issues and ensure timely processing.
• Address and resolve basic workflow queries and escalate complex issues as needed.
• Perform monthly and quarterly creditor reconciliation for intercompany and third party and report the variances to the party concerned
• Conduct monthly and quarterly creditor reconciliations for intercompany and third-party accounts, reporting discrepancies to the appropriate parties.
• Prepare and monitor MR11 report (report tracking of unreceived invoices report) and follow up on the all the outstanding invoices
• Perform detailed monthly and quarterly reconciliation for intercompany and third-party accounts, investigating and resolving discrepancies.
• Maintain and update detailed operating procedures and support process improvements.
• Support in maintaining up-to-date process documentation.
• Contribute to team effort by accomplishing related results as needed.
• Assist in training and mentoring junior team members.
• Lead by example in promoting a collaborative work environment.
Key User Responsibilities
• Serve as the main liaison between the AP team and IT/system administrators.
• Lead user acceptance testing (UAT) and implementation of system updates or new modules.
• Develop and maintain user manuals, process documentation, and training materials for the AP team.
• Provide training and guidance to team members on system functionalities.
Required Profile
QUALIFICATIONS / EXPERIENCE REQUIRED
• Minimum Diploma or equivalent in Accountancy
• 2-5 years working experience in account payable functions.
• Good command of English with excellent written and verbal communication skills.
• Proficiency in the local language(s) relevant to the country of assignment
• Proficiency in computer applications (Microsoft Office Applications; i.e. Outlook, Excel, Words, PowerPoint, etc.).
• Mature with good interpersonal skill and able to work independently with minimum guidance, possess initiative, strong sense of responsibility and high degree of integrity.
• Pleasant personality.
• Organised and meticulous.
• Strong communication and interpersonal skill and ability to interact well with all the process actors in the chain