Construction Project Estimator

Department: Construction

Employment Type: Full Time

Location: Dayton, OH

Reporting To: Jason Brown

Description

• Do you enjoy collaborating with project managers, contractors, engineers, and vendors to develop competitive project pricing?
• Do you thrive in a collaborative, team-focused environment where communication, accountability, and continuous improvement matter?
• Do you have experience preparing estimates for medium-to-large MEP construction projects?
• Have you successfully developed estimates for complex infrastructure projects valued at $5 million or more?
• Are you confident analyzing drawings, studies, site information, and project requirements to develop accurate budgets and cost projections?
• Are you highly organized, detail-oriented, and analytical?

• Develop detailed and rough order of magnitude (ROM) cost estimates for MEP infrastructure construction projects, including labor, materials, equipment, subcontractors, and general trades supporting project delivery
• Analyze project drawings, specifications, studies, site visit information, and scope requirements to prepare accurate and competitive estimates
• Collaborate with project managers, engineers, contractors, and vendors to ensure estimates accurately reflect project goals, project risks, and execution strategies
• Support proposal development, value engineering efforts, cost forecasting, and project budgeting while helping deliver a Superior Client Experience

Key Responsibilities

• Maintains a clear understanding of HEAPY’s Vision, Mission, and Core Values and demonstrates alignment in all responsibilities and interactions
• Develops detailed and rough order of magnitude (ROM) cost estimates for MEP infrastructure projects, including labor, materials, equipment, subcontractors, and supporting construction activities
• Reviews project drawings, specifications, studies, site visit information, schedules, and scope documents to develop accurate cost breakdowns and project budgets
• Utilizes estimating software and industry tools to prepare complete, accurate, and competitive estimates
• Collaborates with project managers, engineers, contractors, and clients to clarify scope, identify risks, and support successful project planning
• Assists with bid and proposal preparation by developing pricing strategies and supporting project pursuit efforts
• Identifies value engineering opportunities and cost-saving solutions while maintaining project quality, functionality, and client expectations
• Supports project cost analysis, forecasting, and change order pricing while assisting assigned project managers throughout project execution
• Maintains strong relationships with suppliers, subcontractors, and vendors to obtain competitive pricing and reliable market information
• Evaluates subcontractor and vendor proposals to support estimate accuracy and project success
• Maintains accurate estimating records, cost databases, bid documentation, and supporting project information
• Prepares reports and cost analyses for project teams, operations leadership, and clients as needed
• Ensures estimates align with applicable building codes, industry standards, safety requirements, and project specifications
• Stays current on construction industry trends, MEP technologies, market conditions, and estimating best practices
• Collaborates with senior leadership, operations managers, and project teams to support successful project delivery and colleague engagement
• Participates in ongoing professional development and actively seeks opportunities to expand technical knowledge and leadership skills
• This role includes occasional travel to project sites throughout the Indianapolis and Central Indiana region.
• Represents HEAPY Solutions culture in all interactions and contributes positively to team success
• Performs other duties as assigned

Skills, Knowledge & Expertise

• OSHA Safety Training/Certification required or ability to obtain certification within the first two years of employment.
• Strong understanding of both mechanical and electrical systems, construction practices, project sequencing, and construction cost estimating methodologies.
• Significant experience preparing estimates for large, complex construction projects, preferably valued at $5 million or greater.
• Experience with MEP infrastructure upgrade, replacement, renovation, or modernization projects.
• Healthcare market experience is strongly preferred.
• Demonstrated ability to develop conceptual estimates and rough order of magnitude budgets for client capital planning and early project evaluation.
• Experience with estimating software and construction management platforms such as Bluebeam, Procore, Trimble, or similar tools.
• Strong analytical, mathematical, and problem-solving skills with exceptional attention to detail and accuracy.
• Experience developing budgets, cost forecasts, bid proposals, and change order pricing.
• Strong communication, collaboration, negotiation, vendor management, and relationship-building skills.
• Ability to read and interpret construction drawings, specifications, studies, and contract documents.
• Experience coordinating with contractors, subcontractors, vendors, engineers, and client stakeholders.
• Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.

• Ability to remain sedentary at desk for long periods of time while operating a keyboard and using a computer screen.
• Ability to operate a mouse, stylus, or similar tool to make adjustments on electronic visuals.
• Ability to see details of objects on a screen, including differences in colors, shades, and brightness.
• Ability to communicate in person, electronically and via phone with other individuals. 
• Possession of Reliable transportation to and from the project.
• Ability to work in all elements of indoor and outdoor environments which include the heat, cold, rain, snow, wind, etc.
• Ability to access all areas of the jobsite with activities that include ascending and descending stairs, scaffolding, ladders, navigating elevation changes, etc.
• Capable of working in physical positions that may include maneuvering self into different positions traditionally is achieved by kneeling, sitting, standing, squatting, bending over, etc.
• Ability to move, transport, or position items weighing up to 25 lbs.
• Ability to apply established protocols and practices in a timely manner. and follow safety guidelines for both company and clients.
• Ability to gather, organize and evaluate information related to projects and calculations (such as cost analysis, facility assessments, design calculations, etc.).

Job Benefits

• Built for People, Not Just Projects – a collaborative, colleague-first culture where you can do your best work 
• Thrive with HEAPY Benefits – premium medical, dental & vision coverage designed with you in mind 
• Invest in Your Future – 401(k) with competitive contributions to help you plan ahead 
• Be Rewarded for Your Impact – 10–15% annual bonus potential tied to company performance and your contributions
• Own Your Time – open PTO and paid sick time that gives you the flexibility to recharge when you need it
• Wellness Week – we hit pause the final week of the year so you can rest, reset, and reflect 
• Feel Your Best – annual wellness benefit bonus focused on your overall well-being
• Grow with Purpose – annual professional development stipend to support your career goals