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Job Purpose
As a Senior Administrator you will play a crucial role in ensuring the smooth operations of Bridgestone by overseeing the handling of various administrative tasks and performing a variety of tasks such as answering phone calls, managing correspondence, maintaining records, and organizing files.
- Administration
Overtime
- Receive attendance registers of all employees weekly.
- Calculate overtime hours worked weekly.
- Submit overtime to HR Officer for payment on the 10th of each month.
Debtors/Creditors
- Record invoices on Bridgestone audit summary file
- Match invoices daily.
- Bank cash and cheques daily
- Reconcile breakdown accounts.
- Sort breakdown queries.
- Reconcile creditors statements and attach invoices.
Filing and record keeping
- Type, fax, and photocopy correspondence
- File correspondence
- Handle petty cash.
- Handle salary advances.
- Request petty cash cheque in time for continuous use.
- Prepare vehicle logbooks monthly summary.
Switchboard duties
- Undertake switchboard duties by receiving phone calls.
- Assist Management make official phone calls as requested.
- Ensure messages are received by relevant persons – Reps and Branch Manager.
- Undertake general office duties related to own job.
- Health and Safety
- Adhere to Health & Safety standards in the workplace and does not endanger other parties.
- Comply with the requirements of the Occupational Health and Safety Act
- Ensure Personal Safety Equipment and facilities provided by the company are in good and clean condition.
- General
•Undertake all reasonable requests and instructions, given verbally or in writing that fall within the parameters of own line of duty.
Minimum Requirements
- Matric Basic accounting knowledge
- Computer literacy – MS Word, Excel, and Power Point
- At least 3 years’ experience in a similar role
Personal attributes
- Excellent organisational skills
- Excellent verbal and written communication skills
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