Executive Assistant

• Oversees the administration of the CIDO’s office. • Maintains CIDO’s calendar and schedules, organizes meetings, travel and team activities. • Screens calls and visitors for the CIDO’s office; answers inquiries; conducts research and responds to requests for information • Participates as a member of the CIDO’s team and serves as a liaison for the CIDO to other team members and for external parties. • Produces clear, accurate and concise emails, memos, correspondence, reports and presentations. • Sets priorities; enforces regulations; monitors procedures and recommends changes if appropriate • Prepares and coordinates material for internal and external meetings and committees. • Arranges meetings, conferences, special events, and luncheons for the CIDO. • Maintains the CIDO’s appointment schedule; makes travel arrangements; manages the CIDO’s calendar of events • Monitor’s progress of IT projects and ensures deadlines are met; reviews completed tasks and updates the CIDO. • Develops and prepares agendas for various departmental meetings; coordinates and attends meetings as appropriate; prepares and distributes minutes to appropriate personnel. • Assists with the basic preparation/packaging of proposals. • Performs complex and confidential secretarial duties; maintains confidential and sensitive information. • Prepares PowerPoint presentations and other graphics materials for external audiences. • Assist with release of IT notifications, posters and processing their distribution through required mediums. • Assists in event organization. • Routinely responds to complaints; researches and resolves or refers to appropriate personnel. • Research topics assigned by the CIDO on the web and written or telephone contact with experts in relevant fields.