Administrative Specialist (JOC)
Job Description
Position Overview
This role provides dedicated administrative support to a construction project management team operating under a Job Order Contracting (JOC) program. The JOC Program Coordinator plays a critical role in day-to-day coordination, documentation, scheduling, and communication across multiple active construction work orders. The position is fully on-site and supports real-time collaboration with project managers, contractors, and facilities staff.
Core Responsibilities
Program & Project Support
Provide daily administrative support to project managers across the JOC program
Track, organize, and maintain project documentation — including work orders, proposals, schedules, approvals, and correspondence
Maintain organized electronic and hard-copy filing systems for contracts, reports, and project records
Assist with data entry and tracking of activity across multiple concurrent work orders
Maintain confidentiality of sensitive facility, operational, and project information
Coordinate invoice routing, tracking, and submission
Support purchase order documentation and approval workflows as requested
Scheduling & Coordination
Schedule and coordinate meetings with project teams, contractors, vendors, and stakeholders
Prepare meeting agendas, record notes, and distribute follow-up items
Manage on-site meeting logistics including conference rooms, materials, and attendance
Support smooth workflow coordination between facilities staff, contractors, and project managers