Office Support Assistant - University of Illinois Extension

Duties Responsibilities General Office Duties • Serve as primary staff to open and close the unit offices. • Serve as first point of contact for the office by answering telephone calls and assisting walk in clients. • Assist in gathering, opening, and distributing mail to staff. • Assist County Director, Unit Educators, and program support staff with clerical needs for programming as requested, such as preparing materials, making copies and assisting with room reservations. • Maintain all county mailing and email lists. • Assist volunteer groups with clerical needs as directed by staff. • Maintain 4-H youth files, data entry for 4-H county enrollment and fair program for Hamilton County. • Take minutes for Unit 24 staff meetings, type and submit to the Regional Office after County Director review. • Document accessibility. Fiscal • Report and transfer all fiscal expenditure/receipt documents as directed to Unit Office Support Specialist. • Replenishing funds in postage meter and manage postal systems. • Solicit and handle donations including updating the database, preparing deposits, and generating receipts. • Work with office staff on office supplies, educational supplies, and equipment ordering for the county offices. • Additional fiscal duties as requested by the County Director and Unit Office Support Specialist. • Accurate and timely submission of all required reporting and prepares bank deposits for the In/Out Account. • Prepares expense reports and invoices in Emburse. • Prepares 4-H premium checks. Misc • Other duties as assigned. • Comply with Affirmative Action/Equal Opportunity policies/guidelines in all aspects of Extension work.