Finance Specialist

Are you good with numbers and turning complex financial data into clear insights? 

Join Habitat for Humanity International (HFHI) as a Finance Specialist and use your financial expertise to drive real impact in Ukraine. Reporting directly to the Chief of Party, in this role, you will oversee budgeting, financial planning, cash management, procurement, and compliance, ensuring HFHI projects in Ukraine run efficiently and meet donor requirements. 

This position is to be based in Kyiv, Ukraine and requires 10% of travel within Ukraine.

The actual salary offered for this role will be based on a variety of factors, including internal equity and the candidate’s qualifications and professional experience. HFHI offers a competitive, comprehensive benefits package. The monthly gross pay starts at 73 650 UAH / month (based on previous experience + benefits). 

WHAT WOULD BE YOUR RESPONSIBILITIES?      
Main Duties and Responsibilities:

1. Budgeting and cashflow management (30%)

• In cooperation with the program team and Area Office (AO) finance, prepare a multi-year financial plan and budget for the Ukraine program
• Develop a realistic detailed annual budget with donor allocations in cooperation with the Chief of Party and program team 
• Monitor income and expenditures against budget, address variances, and prepare re-forecasts
• Prepare monthly cashflow forecasts and disbursement requests to the AO, ensuring sufficient funds availability at the local bank
• Ensure compliance with local financial regulations, tax laws, and donor-specific legal requirements when preparing financial plans and budgets.
• Consultation with local payroll company and tax consultants to ensure compliance with Ukrainian legislation

2. Financial management processes (20%)

• Collect, review and verify invoices and other relevant support documentation from suppliers/contractors.
• Prepare payment requests, obtain relevant approvals and submit the full package for timely processing to the AO that fully complies with labour laws and tax regulations in Ukraine.
• Monitor staff attendance records, including timesheets, and prepare related data for the contracted payroll provider to enable payroll computation.
• In line with local legislation and HFHI travel policy, develop a process to provide travel entitlements to local staff.
• Review travel claims, check supporting documentation, obtain approvals and submit to the AO for processing.
• Ensure weekly scanning of all finance files is conducted, and information is shared with HFHI

3. Fundraising support and donor compliance (20%)

• Prepare budgets for concept papers and fundraising proposals in cooperation with implementing partners, the program team, Foundations, Organisations, and Institutions (FOI) and Resource Development (RD) team.
• Review Grant agreements to understand donor requirements, maintain up-to-date knowledge of donor rules and regulations and ensure compliance
• Track expenditure of all grants and projects and draft timely financial reports for donors in the agreed donor format.
• Ensure that all grant documentation is maintained according to donor standards and donor regulations
• Closely cooperate and support the Grants Compliance & Donor Reporting (GCDR) team on selected grants within their competence

4. Financial reporting and audit (20%)

• Prepare standard and ad-hoc financial reports for senior management and other stakeholders
• Regularly analyze financial data; track key indicators and timelines
• Ensure all required statutory reports are filed with respective authorities, on time and accurately
• Conduct internal reviews and audits to maintain compliant, accessible financial documentation
• Collaborate with auditors during external and internal audits
• Support internal and external project/organizational audits and reviews
• Review audit reports, propose actions to resolve findings and ensure timely implementation of all audit recommendations
• Coordinate translation of invoices and other finance backup documentation from Ukrainian language to English

5. Capacity building (10%)

• Provide on-going advice on financial issues to staff ensuring compliance with HFHI financial policies and procedures
• Manage the rollout of new HFHI global ERP solution (WorkDay) in the Ukraine entity
• Coordinate selection, collection of approvals from Nadacia and implementation of financial accounting software for Ukraine.

WHAT DO WE REQUIRE?
Qualifications:

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field (Master’s degree or relevant professional qualification such as CPA or ACCA is preferred).
• At least 5 years of experience in financial management, operations, and compliance.
• Professional fluency in Ukrainian and working proficiency in English.
• Strong proficiency in financial management software and systems.
• Strong analytical and problem-solving skills with the ability to handle complex financial data.
• Solid knowledge and proven experience of procurement and logistics processes, including tendering and vendor management.
• Strong communication and interpersonal skills, with a proven ability to build and maintain relationships with donors, partners, and local authorities
• Active support of HFHI Values:

   - Humility – We are part of something bigger than ourselves
   - Courage – We do what’s right, even when it is difficult or unpopular 
   - Accountability – We take personal responsibility for Habitat’s mission

• Safeguarding: HFHI requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work.  Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.

Preferred 

• Experience working with NGOs
• Experience managing donor-funded projects is highly desirable
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks under tight deadlines

INFORMATION ABOUT THE SELECTION PROCESS:
If you'd like to join our team in Ukraine and you qualify within the specified job requirements, submit your motivation letter and CV as ONE DOCUMENT in English, to Human Resources by applying via our careers website.

DEADLINE: Closing date for applications is 28th June 2026. Every candidate who applies will receive feedback from us.