Administrative Generalist/Coordinator, OBGYN Department

The Department of OBGYN is seeking an Administrative Generalist/Coordinator to join our team in support of our expanding clinical, research, education and community missions. Our growing department currently supports over 50 clinical faculty in clinical care across the State of Virginia, the 20 OBGYN Residents, 2 Fellowships, and Medical Student learners.

This role offers variety, opportunity to engage in collaborative problem solving and welcomes initiative in execution of tasks. This position is available to individuals with various levels of degrees and experience.

Responsibilities

• Provide professional-level administrative support across multiple divisions, including clinical scheduling and meeting coordination.
• Manage faculty appointments, faculty affairs correspondence, and promotion and tenure processes in collaboration with the School of Medicine. Attend faculty affairs and promotion and tenure meetings.
• Support the Department’s financial operations, including expense report processing and invoicing for outreach sites through Workday Finance.
• Assist with process improvement projects, including Plan-Do-Study-Act (PDSA) cycles, data collection, project tracking, and action item management.
• Analyze operational data and generate reports to support strategic planning and continuous improvement efforts.
• Advise division and department leadership on administrative matters, operational needs, and opportunities for improvement.
• Coordinate with internal and external stakeholders to ensure effective communication and workflow across assigned functions.
• Serve as a departmental representative at meetings and participate in collaborative initiatives as needed.
• Additional responsibilities will be assigned based on the evolving needs of the Department.

Minimum Qualifications

The OBGYN Department will be hiring into the following job profiles based on education and experience

Administrative Coordinator, Administrative Operations Professional 1:

• Education: Bachelor's Degree or combination of education and related experience in lieu of a degree required.
• Experience: 3+ years of relevant experience required.

Administrative Generalist, Administrative Operations Professional 2:

• Education: Bachelor's Degree or combination of education and related experience in lieu of a degree required.
• Experience: 4+ years of relevant experience required.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Anticipated Hiring Range: $57,000 - $65,000, commensurate with education and experience.

Anticipated Start Date: Summer 2026

Position Type & Work Location

• This is an exempt-level, benefited position. Learn more about UVA benefits.
• This is a restricted position, which is dependent on funding and is contingent upon funding availability.
• This position is based in Charlottesville, VA, and must be performed fully on-site. After 6 months, the position will be eligible for a hybrid work schedule of 3 days on Grounds with 2 days remote.

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application review will begin after February 9, 2026. Preference will be given to applications received by this date. The position will remain open until filled.

Additional Requirements

• Background checks and pre-employment health screenings will be conducted on all new hires prior to employment.
• This position will not consider candidates who require immigration sponsorship now or in the future.

How to Apply

Please apply online, by searching for requisition number R0083733. Complete an application with the following documents:

• Resume
• Cover Letter – must be included to be considered. Cover letter should include your interest in the position and how your relevant experience pertains to this position. 

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants may search and apply for jobs on the UVA Internal Careers website.

Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required. 

For questions about the application process, please contact Karon Harrington, [email protected].

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.