Job Description
JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
About the Role
We are seeking a detail-oriented Administrative Coordinator to support our Integrated Facilities Management team. This role is essential in ensuring smooth financial operations, procurement processes, and administrative workflows. The ideal candidate will be organized, proactive, and comfortable managing multiple priorities in a dynamic environment.
What This Job Involves
Financial & Procurement Operations
Processing invoices accurately and in a timely manner
Raising purchase orders in accordance with company procedures
Registering and onboarding new vendors into the system
Monitoring and tracking contract expiration dates
Reconciling expense reports and credit card statements
Assisting with budget tracking and financial reporting
Coordinating with the Finance department on payment schedules and billing discrepancies
Supporting audit preparations by gathering and organizing required documentation
Assisting with month-end and year-end closing procedures
Administrative & Office Support
Purchasing and maintaining inventory of pantry and office supplies
Procuring administrative items as needed
Maintaining organized filing systems for contracts, invoices, and financial documents
Scheduling and coordinating meetings, including preparation of materials
Managing correspondence with vendors regarding billing inquiries
Handling confidential information with appropriate discretion
Providing administrative support to team members as needed
Generating regular status reports on contracts, payments, and procurement activities
Implementing and maintaining efficient administrative workflows
Performing additional administrative duties as directed by management
Essential Requirements
Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
Strong attention to detail and organizational skills
Ability to prioritize tasks and meet deadlines in a fast-paced environment
Excellent communication skills, both verbal and written
Ability to handle confidential information with integrity and discretion
Preferred Qualifications
Prior experience in procurement and invoice processing
Familiarity with financial or procurement systems/software
Experience in facilities management or corporate services environment
Location:
On-site –SingaporeIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.