26-26; Office Manager; Walker Elementary; 1.0 FTE; Probationary

Job Title:          Office Manager                                                                     
Work Site:        Walker Elementary 
Hours/FTE:       8 hours per day/1.0 FTE; Probationary 
Salary:              $19.51 - $23.83 per hour (2025-26 Salary Schedule; 2026-27 Salary Schedule to be determined)

JOB SUMMARY
To act as office manager in assigned school and perform a wide variety of independent and/or supervisory office work for the efficient operation of the school to the benefit of students, staff and patrons.

ESSENTIAL DUTIES AND RESPONSIBILITIES
To perform this job successfully an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodation.
1.    Serves as the confidential secretary to the principal and as the primary and sole receptionist, greeting and assisting all visitors in a professional, courteous, and welcoming manner.
2.    Monitors school entry and follows visitor check-in, identification, and sign out procedures to support campus safety.
3.    Answers and routes incoming phone calls; responds to general inquiries from families, staff, and the public.
4.    Maintain confidentiality of sensitive student, staff, and family information
5.    Manages interruptions while maintaining confidentiality and professionalism.
6.    Communicates effectively with students, parents/guardians, staff, and administrators.
7.    Performs a variety of secretarial, administrative support, and specialized clerical duties requiring knowledge of district and building policies and procedures.
8.    Serves as the primary contact person and liaison between the principal and students, teachers, parents, district personnel, staff, and the general public.
9.    Prepares correspondence, agendas, bulletins and reports; takes, types and distributes minutes of meetings as directed.
10.    Keeps time records of employees and substitutes for payroll purposes on a monthly basis, submitting to district office.
11.    Assists the principal in the ordering, receiving, purchasing of supplies and materials and preparation and monitoring of the budget for the assigned areas.
12.    Order, inventory, and manage office supplies and front office systems.
13.    Operates standard office equipment and school information systems.
14.    Manages office workflows, schedules, calendars, and correspondence.
15.    Coordinates with district offices, transportation, food services, and other support departments.
16.    Supervises and participates in the registration of students and in the transferring of student files.
17.    Maintains accurate student records in accordance with district, state, and federal requirements (e.g., enrollment, cumulative files).
18.    Supports daily student attendance processes, including absences, tardies, early dismissals, and student check outs.
19.    Supervises and/or keeps records of student attendance and makes regular reports to the district and the state.  Verifies student absences as required.
20.    Assists students with health , behavior , or situation related needs until appropriate staff are available.
21.    Administers first aid and maintains a current first aid card.  Maintains supplies for first aid, emergency response kits, and the health room.
22.    Responsible for administering medications and keeping reports on medications.
23.    Supports emergency procedures and respond calmly to urgent or high stress situations.
24.    Coordinates and records the use of school facilities, parent/teacher groups, and other outside organizations.
25.    Coordinates/supervises the opening and closing of the school year responsibilities; i.e. registration, teacher/student rosters, student awards/programs, graduation, etc.
26.    Assists in developing written materials; preparing office procedures manual and preliminary drafts of students and teacher handbooks; oversees publication of materials.
27.    Supervises and participates in the receipt of fees, fines, and funds in relation to such activities as registration, and such programs as student health/athletic insurance and student/school accounts; banking of money received.
28.    Arranges for all substitute teachers and other substitute personnel when requested.
29.    Responsible for issuing, collecting, requisitioning, and tracking all keys from all staff including coaches, off-campus and anyone else using the school facilities.
30.    Performs other duties and assumes other responsibilities as assigned by supervisor.
31.    Attends workshops/training as required.
32.    Follows and maintains knowledge of all applicable District policies and procedures.
33.    Annually pass the District's required online training by the District's assigned due-date.
34.    Attends work regularly and is punctual.

SUPERVISORY BESPONSIBILITIES
All school employees have some responsibility for supervising students and assisting in maintaining a safe environment.

OUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. The equivalent combination of experience, training, certification, education or degree that provides the required knowledge, skills and abilities may be used as an alternative to prerequisites. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

•    Education and/or Experience: High School Diploma or its equivalent. Two years experience in a position affording supervisory or office management responsibilities; or any combination of experience or training for up to six months of the experience.
•    Interpersonal Skills: Works well with others from diverse backgrounds. Ability to communicate effectively in writing and verbally with students, staff, families, and the public. Ability to function effectively in an environment with pressure, frequent interruptions, and occasional stress. Ability to delegate tasks and work assignments to staff and/or volunteers as appropriate. Ability to maintain confidentiality due to access to sensitive and confidential information concerning students, staff, and the public.
•    Language Skills:  Ability to communicate fluently verbally and in writing in English. Ability to effectively present information and respond effectively to questions in one-on-one, small group situations to students and other school staff.  Ability to verbally respond to common inquiries from students.  Ability to read and interpret documents such as safety rules, operating and maintenance instructions, procedure manuals and governmental regulations.  Ability to write routine reports and correspondence. 
•    Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent.
•    Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, schedule or diagram form. Ability to deal with problems involving several variables in a variety of situations.
•    Computer Skills: Working knowledge of computer technology to originate, update, and maintain accurate word processing documents, databases, spreadsheets, and electronic files. Ability to set up and maintain an efficient filing system (both electronic and paper).
•    Certificates, Licenses, Registrations: First Aid Card, as required.

PHYSICAL DEMANDS
The physical demands described here represent those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee is regularly required to communicate with others, including understanding and being understood. While much of the work will be completed in an office or classroom environment, the employee will need to move between buildings and throughout the District. This position requires use of various digital systems, software, and hardware for communication, budgeting, and compliance. This position will require some travel outside the District.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is a standard office setting including standard office equipment (fax, copier, phone, computer, 10-key, etc.). The noise level in the work environment is usually low to moderate and occasionally high. May be exposed to blood borne pathogens.

VALUES
The District is focused on eliminating systemic racism and its impact on student learning. ASD is committed to equal opportunity and nondiscrimination in all its educational and employment activities. The District prohibits discrimination based on race; national or ethnic origin; color; sex; religion; age; sexual orientation; gender expression or identity; pregnancy; marital status; familial status; economic status or source of income; mental or physical disability or perceived disability; or military service. Ashland Public Schools is an equal opportunity and affirmative action employer.

OTHER
Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable, pursuant to Collective Bargaining Agreement.

Ashland School District appreciates the diversity and worth of all individuals and groups and their roles in society.  It is the policy of the Ashland School District Board of Education that there will be no discrimination or harassment of individuals or groups on the grounds of age, color, creed, disability, marital status, national origin, race, religion, sex, gender identity, sexual orientation in any educational programs, activities or employment.
 
Family and Medical Leave Rights:
English:  https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf
Spanish:  https://www.dol.gov/whd/regs/compliance/posters/fmlasp.pdf