Senior Office Clerk I

The Greece Central School District believes that all students benefit from a culture where diversity, inclusion, and equity with excellence are valued. Greece Central School District welcomes stakeholders who can collaborate with other staff to ensure that our policies, regulations, practices, programs and services promote equity, inclusion, and diversity.

Salary: $22.25/Hour Minimum
Bargaining Unit (click here for contracts): Teamsters Contract

Report Times: 8:00am - 4:30pm
Daily Hours: 8.5 (7.5 Paid)
Work Year: 12 Month
Supervisor: Executive Director and Director of Pupil Personnel Services

Civil Service Title: Senior Office Clerk I (Competitive - NY HELPS)

Minimum Requirements: 
Graduation from high school or possession of an equivalency diploma, plus EITHER:

(A) Graduation with an Associate's degree or successful completion of at least sixty (60) credit hours from a college or university, plus three (3) years paid full-time or its part-time equivalent office clerical or secretarial experience*; OR

(B) Five (5) years paid full-time or its part-time equivalent office clerical or secretarial experience*; OR,

(C) An equivalent combination of education and experience as defined by the limits of (A) and (B) above.

*Experience as a Teller, Cashier or Sales Clerk will not be considered appropriate experience for the purposes of these minimum qualifications.
NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee.

SPECIAL REQUIREMENT: If you are appointed, you will be required to possess a valid license to operate a motor vehicle in New York State or otherwise demonstrate your capacity to meet the transportation needs of the position. 

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a non-competitive appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title.

At a future date (within one year of permanent appointment), employees hired under NY HELPS are expected to have their permanent non-competitive employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status.

Desired Qualifications: 
Strong computer knowledge and experience with Microsoft Office, Google Docs, and Gmail;
Familiarity with Infinite Campus, Frontline, or other school reporting systems (ie: WinCap Financial, WinCap Employee);
Strong leadership and supervisory skills;
Strong interpersonal skills;
Strong organizational skills;
Ability to interact effectively with others;
Ability to use telephone in a courteous and efficient manner;
Clerical aptitude, accuracy, neatness, and follow through;
Ability to prioritize tasks;
Complete all work with a high degree of quality and efficiency;
Demonstrated ability to work with minimal supervision in a fast paced environment.

Position Summary/Responsibilities: 
Provide customer service to staff, parents and community members;
Be familiar with policies and procedures to provide assistance to schools and families;
Assist PPS Executive Director and/or PPS Director with special projects; creating spreadsheets, collect and organize documentation;
Maintain calendars for PPS Executive Director and PPS Director;
Manage the budget for the PPS Department including placing all orders and inventory of ordered items;
Prepare purchase orders including blanket orders for tuition and other vendors and review invoices;
Member of the Medicaid Compliance Team and attend Medicaid meetings;
Responsible for inputting New York State Impartial Hearing information into database;
Manage extended school year program documentation and organization;
Schedule and prepare interviews;
Process payroll vouchers for support staff, Teachers, Related Services Providers, and TES employees;
Maintain Special Education Aide/TA spreadsheet and temporary employees spreadsheet including daily attendance;
Maintain attendance records for department staff;
Perform day to day office duties including typing, copying and proofing memos, agendas and correspondence, organizing files, scheduling, telephone, sort, inputting field trips into Bus Hive and distribute department mail;
Other duties and responsibilities as assigned.

Questions regarding this posting should be directed to:
Name: Stacey Brindisi
Title: Executive Director of PPS
Email: [email protected]

or

Name: Melanie Stevenson
Title: Director of PPS
Email: [email protected]

All new employees must be fingerprinted and cleared for employment through the NYSED before employment begins.
The Greece Central School District does not discriminate on the basis of sex, race, color, religion, national origin, political affiliation, sexual orientation, marital status, ancestry, age, disability, or any other status protected by law.

To find out more about what Greece Central School District has to offer our employees, please click here.