Graduate Program Coordinator II

Job Title

Graduate Program Coordinator II

Agency

Texas A&M University

Department

English

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Here’s a Glimpse of the Job

Texas A&M’s English Department is seeking a Graduate Program Coordinator II to provide comprehensive administrative and operational support for the department’s graduate programs. This role oversees student data management, reporting, admissions, recruitment, advising, and onboarding. Serving as the primary point of contact for prospective and current graduate students, the coordinator guides students through the admissions process, degree planning, academic milestones, and graduation requirements while ensuring compliance with university policies and procedures.

The coordinator also manages program resources and administrative processes, including budgets, scholarships, travel funds, assistantship appointments, and graduate hiring paperwork. In collaboration with faculty and university partners, this position supports admissions and recruitment efforts, faculty committees, orientation programming, and student success initiatives. Additionally, the role represents the department at university meetings and helps connect graduate students with campus resources to foster a positive and supportive academic experience.

Opportunities to Contribute

• Manages graduate admissions processes, including serving as primary contact, overseeing applications in GradCAS, supporting admissions committees, processing decisions, and drafting admission and assistantship letters.

• Coordinates graduate recruitment initiatives, including events, advertising campaigns, and recruitment fellowship submissions.

• Maintains graduate student records and supports academic progress tracking, including APR reporting, degree plans, milestones, annual reviews, preliminary exams, and graduation requirements.

• Supports policy development and handbooks while advising students and faculty on university policies, procedures, and forms.

• Supports graduate student onboarding and success through orientation, registration assistance, resource referrals, incoming student communications, and coordination with ISSS on international student requirements and ELP compliance.

• Oversees graduate program administrative operations, including budgets, travel funding, tuition applications, scholarships, seminar coordination, and GAR/GAT hiring paperwork.

Qualifications

• Bachelor’s degree or an equivalent combination of education and experience.

• One year of related experience.

• Ability to move light office materials (up to 20 lbs.).

• Sit or stand for extended periods at a workstation.

• Travel occasionally for recruitment events.

A well-qualified candidate for this position will also possess:

• Master’s degree.

• Experience in graduate student services, admissions, or academic program coordination.

• Familiarity with TAMU systems such as GradCAS, DPSS, ARCS, TWPMTS.

• Ability to effectively communicate with faculty, staff, and students.

• Strong organizational and record-keeping skills.

• Knowledge of graduate education processes and university systems.

• Ability to manage multiple projects and deadlines.

• Proficiency with Microsoft Office Suite and student information systems.

• Strong interpersonal skills and ability to connect with (potential) students.

Salary: Compensation will be commensurate based on the selected candidate's education and experience.

What you need to do

Apply! Submitting a cover letter, CV/Resume to assist us with the review process. You may upload these documents on the application under CV/Resume. 

Why Texas A&M University? 

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.   

Texas A&M University’s Department of English believes a university education is about more than what happens in the classroom.  We enrich our teaching and research by hosting lectures, symposia, and conferences that bring scholars, writers, and teachers from around the world to Texas A&M. The Business Office strives to support the goals of the faculty, staff and students in teaching, research and outreach programs, and adheres to the professional standards and integrity in processing university Business.

You are invited you to explore our website to learn more about our department, our people, and our research and teaching. https://english.tamu.edu/  

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.  

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 

• 12-15 days of annual paid holidays  

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month 

• Automatic enrollment in the Teacher Retirement System of Texas  

• Health and Wellness: Free exercise programs and release time 

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more  

• Educational release time and tuition assistance for completing a degree while a Texas A&M employee 

• Living Well, a program at Texas A&M that has been built by employees, for employees 

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.