Executive, Contract Management (Subang Jaya, Selangor)

Responsibilities

Claims & Payment Certification

• Follow up with clients to ensure timely approval of all submitted claims and issuance of Interim Certificates of Payment (ICP).
• Track and update the status of Work Order claims submitted to clients and Certificates of Payment (COP) issued to subcontractors by end of each month.

Work Order Management

• Administer and monitor the awarding process of Work Orders to Pool Contractors.
• Maintain accurate records on the status and allocation of Work Orders according to contractors’ scopes of work.
• Prepare all necessary documentation for Work Order issuance and contract awarding.

Commercial Negotiation & Profitability

• Lead price negotiations with clients and subcontractors, ensuring a healthy profit margin on awarded works.
• Analyse and adjust Bills of Quantities (BOQ) based on Standard Operating Rates (SOR) to align with project requirements and margins.

Contract Compliance & Technical Review

• Verify and compare final BOQs submitted by subcontractors with client-issued BOQs to ensure alignment and accuracy.
• Provide insights and recommendations to the Head of Unit, ensuring all stakeholders—including operations teams and subcontractors—adhere to contractual and policy guidelines.

System & Data Management

• Ensure accurate data entry and maintenance of contract-related records in ROSS systems. 

Requirements

• Bachelor’s Degree in Quantity Surveying, Civil Engineering, Construction Management, or related field.
• Minimum 2 to 4 years of relevant experience in contract management, work order administration, or commercial support, preferably within the infrastructure or maintenance industry.
• Strong knowledge of contract administration, tendering processes, and pricing strategies.