Executive Secretary, USDB

Roles and Responsibilities As an Executive Secretary you will: Provide secretarial and administrative support and assistance. Maintain calendars; schedule and coordinate appointments, meetings, travel, etc. Use computer programs to write or draft correspondence, reports, documents, and/or other written materials; edit written material for accuracy, format, and arrangement of material and conformity with standard acceptable English. Generate and analyze data required for federal, state, and agency reports, gathering data and information which may be difficult to identify and require substantial research. Review incoming correspondence; initiate replies as appropriate; route matters requiring action by staff or other organizations and follow up to ensure actions are completed. Review outgoing correspondence, edit for procedural and grammatical accuracy, conformance to general policy and factual correctness; advise writers of problems needing attention. Maintain and/or create files or record keeping systems and monitor staff files. Use a variety of software programs to create specialized graphics, databases, spreadsheets, and other related specialties. Place orders for supplies.