SOP Coordinator

Responsibilities:

• Manage the entire sales order process from booking to invoicing, including creating purchase orders in the ERP system.
• Review documents, including service contracts, to ensure all requirements are met in compliance with Ametek's SOP policies.
• Communicate with assigned Business Units to obtain necessary information for accurate sales order entry.
• Create and send purchase orders to BU headquarters via email.
• Verify customer information, payment terms, and issue invoices accordingly.
• Register and update customer and vendor information as needed.
• Provide explanations and clarifications in Japanese to team members to improve accuracy and efficiency in operations.
• Perform other ad-hoc tasks assigned by the manager.

Requirements:

• Native-level Japanese (all tasks will be conducted in Japanese).
• Intermediate to business-level English.
• Experience using ERP systems.
• Intermediate proficiency in Microsoft Excel.
• Experienced in using AI tools for daily business operations and tasks.

Desirable Attributes:

• Understanding of the full sales order process, from receiving customer POs to shipment and invoicing, including purchasing procedures.
• Well-organized, with strong negotiation skills and the ability to work effectively with people at all levels.
• Capable of executing routine tasks with speed and accuracy, always confirming unclear points.
• Flexible and responsible team player.
• Able to support team members by providing clear explanations in Japanese, contributing to smoother operations and shared understanding.