Administrative Officer 2 CX

Department Summary

The UCLA Henry Samueli School of Engineering and Applied Science includes more than 6,500 undergraduate and graduate students and 215 full-time faculty members. Established in 1945, UCLA Samueli is known as the birthplace of the internet, and where countless other fields took some of their first steps — from artificial intelligence to reverse osmosis, from mobile communications to human prosthetics. The school academic departments include Bioengineering, Chemical and Biomolecular Engineering, Civil and Environmental Engineering, Computer Science, Electrical and Computer Engineering, Materials Science and Engineering, and Mechanical and Aerospace Engineering, as well as the recently added Department of Computational Medicine, which is affiliated with both the David Geffen School of Medicine and Samueli. In addition, UCLA Samueli offers the Master of Science in Engineering Online program and a Master of Engineering professional degree program.
Position Summary

The UCLA Semiconductor Hub supports approximately 50 faculty members and multiple industry partners engaged in semiconductor research and partnership activities. Under the general direction of Hub leadership and in coordination with Dean's Office Finance, departmental fund managers, and Samueli School administrative units, the incumbent provides administrative, financial tracking, and program coordination support for Hub operations. The role supports administration of the Hub's budget by tracking commitments, allocations, transfers, and high-level spending activity. Faculty research award expenditures are largely managed by departmental fund managers as part of individual PI portfolios. The position coordinates proposal calls, review logistics, award documentation, stakeholder communications, meetings, partner visits, records, and routine administrative processes to support effective day-to-day Hub operations.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

2-3 years Administrative experience in an academic, research, university, or comparable complex environment. (Required)

Experience tracking expenditures, maintaining budget records, preparing financial summaries, or supporting budget administration (Required)

Experience supporting internal proposal calls, award administration, faculty research programs, or review cycles (Preferred)

Experience in an engineering school, research center, academic department, or university administrative office (Preferred)

Project coordination experience involving faculty, administrators, external partners, and central administrative offices (Preferred)

Ability to coordinate complex schedules, meetings, program cycles, and deadlines involving multiple stakeholders. (Required)

Strong organizational skills and attention to detail, with the ability to manage competing priorities. (Required)

Excellent written and verbal communication skills for interacting with faculty, students, staff, administrators, and external partners. (Required)

Proficiency with spreadsheets, databases, financial systems, and Microsoft Office or Google Workspace tools. (Required)

Ability to learn and apply university policies, procedures, and administrative systems. (Required)

Ability to exercise judgment, discretion, and professionalism with financial, proposal, personnel, and partnership-related information. (Required)

Familiarity with UCLA administrative systems, such as BruinBuy+ and Concur. (Preferred)

Familiarity with gift fund administration, allocation tracking, or university financial reporting. (Preferred)

Familiarity with industry-university partnerships or sponsored research agreement routing. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

Bachelor's Degree in a related field or equivalent combination of education and experience. (Required)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Schedule

8:00am to 5:00pm
Union/Policy Covered

CX-Clerical & Allied Services
Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Administrative%20Officer%202%20CX%20(TBD_941449)

2-3 years Administrative experience in an academic, research, university, or comparable complex environment. (Required)

Experience tracking expenditures, maintaining budget records, preparing financial summaries, or supporting budget administration (Required)

Experience supporting internal proposal calls, award administration, faculty research programs, or review cycles (Preferred)

Experience in an engineering school, research center, academic department, or university administrative office (Preferred)

Project coordination experience involving faculty, administrators, external partners, and central administrative offices (Preferred)

Ability to coordinate complex schedules, meetings, program cycles, and deadlines involving multiple stakeholders. (Required)

Strong organizational skills and attention to detail, with the ability to manage competing priorities. (Required)

Excellent written and verbal communication skills for interacting with faculty, students, staff, administrators, and external partners. (Required)

Proficiency with spreadsheets, databases, financial systems, and Microsoft Office or Google Workspace tools. (Required)

Ability to learn and apply university policies, procedures, and administrative systems. (Required)

Ability to exercise judgment, discretion, and professionalism with financial, proposal, personnel, and partnership-related information. (Required)

Familiarity with UCLA administrative systems, such as BruinBuy+ and Concur. (Preferred)

Familiarity with gift fund administration, allocation tracking, or university financial reporting. (Preferred)

Familiarity with industry-university partnerships or sponsored research agreement routing. (Preferred)

The UCLA Semiconductor Hub supports approximately 50 faculty members and multiple industry partners engaged in semiconductor research and partnership activities. Under the general direction of Hub leadership and in coordination with Dean's Office Finance, departmental fund managers, and Samueli School administrative units, the incumbent provides administrative, financial tracking, and program coordination support for Hub operations. The role supports administration of the Hub's budget by tracking commitments, allocations, transfers, and high-level spending activity. Faculty research award expenditures are largely managed by departmental fund managers as part of individual PI portfolios. The position coordinates proposal calls, review logistics, award documentation, stakeholder communications, meetings, partner visits, records, and routine administrative processes to support effective day-to-day Hub operations.