Human Resources Generalist III

We’re transforming the way Human Resources services are delivered—and we want YOU to be part of it! Texas A&M University is seeking Human Resources Generalist IIs to help drive our people-first, service-oriented approach.

The HR Generalist III will ensure timely entry of all Workday processes while maintaining a focus on compliance with University, System, State and Federal requirements. This position will be responsible for processing various personnel actions in Workday and provide status updates to the departments.  In addition, will serve as the next level professional in areas relating to leave and absence, use of TrainTraq, classification actions, and performance management issues.  The HR Generalist III will also coach other HR Generalist on various Workday processes.  

What We’re Looking For

Our immediate need is for a HR Generalist III position in College Station, TX.

Ideal candidates will have:

• A Bachelor’s degree in Human Resources or a related field

• Solid experience as an HR Generalist

• Familiarity with Workday or similar Human Capital Management (HCM) systems

Minimum Qualifications

• HR Generalist III: Bachelor’s degree or equivalent + 3 years HR experience

• HR Generalist I: Bachelor’s degree or equivalent + no prior HR experience

• HR Generalist II: Bachelor’s degree or equivalent + 1 year HR experience

• HR Generalist IV: Bachelor’s degree or equivalent + 5 years HR experience

(Compensation and classification will be based on qualifications during the recruitment process.)

Essential Duties/Tasks:

Process Personnel Actions in Workday    

• Submit, monitor, advance, and complete the following business processes without assistance: create new position, job requisitions, edit position restrictions, terminations, employee status changes, reclassifications, promotions, Add Job.  

• With assistance, enter and complete the following business processes: request compensation change and change default compensation.  

Facilitate Employee Onboarding and Offboarding   

• Submit information in Workday and/or to the appropriate groups notifying them of a new hire or termination.   

• Prepare, maintain, and disposition employment files ensuring accuracy of information and compliance with the University retention schedule and applicable laws and regulations  

• Ensure all new hire documents are submitted timely; monitor progress of the process, ensure processing is complete and employee is ready for onboarding and New Employee Orientation (NEO). Assist with I-9’s and Workday inbox processing items on NEO hire dates.  

• Coordinate with departments to ensure employee terminations are processed timely and that required steps are completed.  

• Prompt department/unit staff to schedule appropriate department/unit specific orientation.  

Provide Customer Assistance  

• Greet customers professionally and courteously and assist them with inquiries.  

• Provide information to employees about various HR programs (e.g., EAP, Benefits, Leave, Wellness, TDAs, etc).  

• Interpret and apply appropriate policies to employees and supervisors on requests for leave of absence, sick leave pool, classification and compensation needs, and hiring needs.  

• Serve as a resource to employees on how to access and use Workday, TrainTraq, and Glacier.  

• Remind appropriate department to organize appropriate events for employee milestones (anniversary, birthdays, retirement, etc).  

• With assistance from centers of expertise, interface with managers to assess needs and provide guidance on the following processes: creating new positions, promotions, add job, recruitment and hiring, employee terminations, workplace injuries, and employee status changes.  

• Assist employees in renewing annual permissions (e.g., dual employment, AWL, flexible work schedules, external employment).  

• Proactively develop and present HR management information to managers and unit leadership.

Additional Hub Responsibilities  

• Coach other HR Generalists on properly processing all Workday Business Processes.  

• Monitor various reports for compliance with State and System timelines and coordinate with managers to ensure compliance.  

• Monitor employee personnel files to ensure compliance with records retention.  

• Assist with managers to resolve time entry issues and follow up with bi-weekly employees and their supervisors to ensure timesheets are submitted and approved in accordance with published payroll guidelines.  

• Follow up with employees and their supervisors to ensure annual evaluations are submitted and approved in accordance with HR guidelines.    

• Assist with HR special projects as needed to include pulling queries in Workday.  

• Interfaces with managers to assist and educate managers on various needs relating to job posting, performance management issues, and workplace injuries.  

Other Duties   

• Perform additional work duties as assigned.  

• Maintain confidentiality of all and any employee information.  

• Maintain knowledge of federal, state, and standard administrative procedures that govern employment. 

• Actively participate in team meetings and events. 

• Work cooperatively with HR team members, employees, and managers. 

Knowledge, Skills, and Abilities

• Ability to effectively communicate both orally and in writing. 

• Ability to positively and professionally interact with clients and staff. 

• Strong interpersonal and organizational skills. 

• Ability to positively and professionally interact with clients and staff, groups of various sizes.  

• Knowledge of HR concepts, principles, and practices.  

• Knowledge of Family and Medical Leave Act (FMLA), Fair Labor Standards Act (FLSA), and Americans with Disabilities Act (ADA).    

Other Requirements and Factors