Company Secretarial Administrator - Real Assets Fund Services

At Aztec, we provide talented and dynamic individuals with the opportunity to build a rewarding career.

We’re an ambitious company, committed to building long-term partnerships with our clients and delivering operational excellence at every stage of their fund’s lifecycle. 

Our culture is what makes us a standout place to work. Our people are at the heart of our business: putting clients first; delivering service excellence; working as one team; building lasting connections and embodying our values and purpose. 

Join our journey and discover what makes us the bright alternative.

About the role:
 

Reports to Client Relationship Manager

The purpose of this position is to carry out day-to-day company secretarial administration to a portfolio of corporate and fund structures within the Real Assets Corporate Services team.

Key responsibilities:

• Assist with all aspects of corporate governance matters, including client on-boarding, maintaining internal systems and databases, company secretarial matters including board meetings and filings with local registries and responding to day-to-day client correspondence
• Assist with all aspects of the company secretarial administration on a range of entities across various corporate structures, including companies, trusts, limited partnerships and limited liability partnerships
• Assist with all aspects of company secretarial matters including the preparation of agendas, collation and distribution of board packs, obtaining directors availability and drafting minutes and resolutions for routine matters
• Maintain accurate records for all entities administered including contact information, shareholder details and processing all changes thereon
• Incorporation / dissolution of companies / partnerships, annual and other ad hoc filings with local registries
• Initiate the collection CDD on shareholders via Aztec Verify for new clients / investors
• Tasks could include liaison with notary offices, government offices, tax authorities, banks and the Trade Register (as applicable)
• Working with Aztec centres of excellence inline with Aztec working practice ensuring excellence client delivery
• Build and maintain strong working relationships with internal and external clients, colleagues and other business contacts
• Undertake routine and office clerical tasks where necessary

Skills, knowledge, expertise:

• Previous financial services experience desirable
• Legal degree desirable and / or commencement of Corporate Governance Institute UK (CGi / ICSA) qualifications (Aztec Academy support available for continuance of studies)
• Computer literacy skills
• Good attention to detail
• Good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts
• Very good organisation and time management
• Ability to take the initiative
• Flexible and practical approach to work

Aztec will provide the training, both in-house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.