General Management and Coordination - Secretary

About Us:
Huatai International Financial Holdings Company Limited (“Huatai International” or “the Company”), is the only overseas wholly-owned or controlled subsidiary of Huatai Securities. Huatai International is the Huatai Group’s international arm which plays as a crucial role in the group's internationalization strategy by:
a) not only providing offshore capital market services (and a global business platform) but also provides onshore clients with valuable cross-border capital market services (aligned with the mainland China government’s policies and commercial intentions);
b) actively making use of Huatai Securities’ leading position, distribution network and customer base in mainland China;
c) integrating on a global basis across many jurisdictions and regions, a successful and fully integrated international financial platform with innovative financial services solutions.

Huatai International operates as a holding company for consolidating all of the group’s cross-border businesses and companies under one umbrella, offering a truly unified and international business platform. In recognition of such international strength, the renowned international rating agency Standard and Poor’s has assigned Huatai International a “BBB+” rating (for long term) and “A-2” (for short-term).

Job Description:

• Assist the responsible departments to handle general office administration work
• Provide secretarial support to Senior Executives of the responsible departments and general admin support
• Assist in day-to-day office operations, including stationery and inventory control
• Manage travel arrangement, expenses claims, payments processing
• Coordinate meeting schedules and support calendar management
• Handle office premises and facilities management to ensure a safe, clean, and efficient workplace
• Maintain workplace tidiness and uphold health and safety standards
• Demonstrate strong internal and external communication skills in a cross-border corporate environment
• Possess a solid understanding of corporate governance and organizational operations, supported by experience in well-established institutions
• Exhibit high adaptability in managing diverse responsibilities, including routine administrative duties and document handling

Qualifications:

• 2-3 years of experience in related field and industry preferred
• Pleasant personality, good and friendly attitude
• Willing to learn, a self-starter, strong team spirit
• Proactive and pragmatic
• Computer literate with strong excel and PowerPoint skill
• Good command of English and Mandarin